Assistant Director, Student Success

Saint Mary’s College of California

Moraga, CA

ID: 7110618
Posted: September 14, 2022
Application Deadline: September 20, 2022

Job Description

Assistant Director, Student Success


Job Type: Full Time

Job Number: 2015-1603736

Location: CA 94556, CA

Department: School of Economics & Business

9/20/2022 11:59 PM Pacific

Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation, and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning, and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.

The Associate Director of Student Success is responsible for: The Assistant Director of Student Success is responsible for: 1) overseeing internship program and maximizing the number of SEBA majors placed in internships and jobs as well as pursue graduate schools upon graduation; 2) support all aspects of the SEBA First Year Advising Program; 3) providing academic advising to assigned SEBA majors; 4) participating in all orientations for new students and all informational sessions for prospective students and their families - freshmen and transfers; 5) performing additional duties as assigned by the AssociateDean's office. Below is the detailed breakdown of the position:

35% advising approx 125 students including assisting in the BUSAD petition process and the orientations of the new students - freshmen and transfers
10% prof. dev/training
20% Support the coordination and/or teach to help support FYAC in classes
15% coordinate/promote/support students securing internships/experiences15% transfer student onboarding and support organization (and other special populations)


- Support the BUSAD undergraduate add/ drop petition process each semester.
- Advise assigned students and drop-ins on academic requirements and progress towards degree completion through in-person, individual appointments and group meetings, drop-in hours, as well as video conferencing, telephone, and email.
- Serve as a resource for faculty advisors by serving as the School's expert on advising issues.
- Support the application and approval process for internship petitions for academic credit.
- Inform and guide students with processes and policies related to waivers, substitutions, transfer credits, schedule changes, leaves of absences, accommodations through SDS, academic probation, holds, study abroad, licensures, etc.
- Serve as the liaison between SEBA and The Advising Office (TAO) and serve as the advisor and primary resource for all SEBA transfer students.
- Work with program directors to ensure that policies within each academic program are clear, well-documented, and shared with students and advisors.
- Create and maintain an advising manual for SEBA faculty advisors.
-Prof. Dev: Onboard new faculty advisors and keep current advisors updates on changes to the SEBA policies and processes, degree changes, pre-requisites and so forth.

- Aid and support SEBA FYAC Program; coordinating with The Office of Advising.
- Train and support all SEBA FYAC Faculty Advisors.
- Help coordinate and support peer mentor support for all SEBA FYACs.
- Support the coordination and/or teach to help support FYAC in classes.

STUDENT SUCCESS Programming and Student organization
-Coordinate/promote/support students securing internships/experiences
-Work with SEBA Career Services and faculty to improve the student experience as it relates to experiential learning and career planning.
-Maintain updated current resources, policy documents, updated 4 yr. plans, and general information for students and faculty advisors, readily available in print or on the internet.
-Coordinate the recruitment, training, and ongoing work of peer mentors.Aid and support activities related to SEBA student organizations, including training of club officers and advisors and club year-end reporting.

Transfer student onboarding and support organization (and other special populations)
-Monitor and conduct outreach to student populations who may require additional support, such as:
-Support first-generation, HP, Veterans, international students
- students on academic probation
- students that have no classes scheduled or those with less than a full load
- high-achieving students
- students falling below the minimum GPA requirement
- students with incomplete grades
- rising seniors with missing degree requirements
- Work in collaboration with UG submission to provide support to identify populations of SEBA students in need of additional support. Working collaboratively with the Associate Dean and departmental faculty, develop interventions to support the success of students in identified areas.
-Conduct surveys, focus groups, and interviews to identify areas for growth within the SEBA undergraduate student experience; work with Associate Dean to implement targeted strategies for improvement.
-Meet with students transferring to other non-SEBA programs or out of SMC to determine why they are leaving SEBA programs and/or the College.Serve as the primary resource for undecided SMC students considering a SEBA major.

Other duties as Assigned.

Experience and Qualifications

Education: REQUIRED: Bachelor's PREFERRED: Master's

Experience: (years required and applicable field of experience): 3-5 years in the area of student experience and success (including advising and professional development)

Skills/Abilities: (e.g. computer skills, written & verbal skills, trades, laws, procedures, technical) Microsoft Office (Excel, Powerpoint, Word, Acess); strong interpersonal, oral and written communication skills, project management, detailed oriented, organized, ability to prioritize and handle multiple projects and deadlines, analytical and team player.

Licenses & Certifications (e.g. CPA, RN, etc.): REQUIRED: N/A PREFERRED: N/A

Other Requirements: (e.g. travel, weekend/evening work) Weekend/evening work; occasional travel to community colleges or other locations for presentations to prospective students and their families.

Please apply online at

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