Performs support-oriented tasks for the Office of Research Services. Under limited supervision, manage day-to-day activities including but not limited to managing calendars, travel activities, equipment and computer purchases, and ORS administrative projects. Will also serve as liaison to internal and external stakeholders on behalf of the AVPRP and will delegate and monitor tasks of ORS administrative support staff, as necessary.  

REPRESENTATIVE DUTIES:

• Day-to-day operations: Purchasing, processing, and maintaining supplies, equipment, promotional items, and services for the department, including those for student and faculty research projects. Initiate PCard purchases and requisitions according to policies and procedures Track purchases PCard reconciliation and add new suppliers as needed. 
• Review, prepare or maintain existing databases or reports; including but not limited to data entry, proofreading, or drafting reports or correspondence. 
• POC for incoming calls to ORS phone line; stock supplies and the main office space and conference rooms tidy and organized; distribute mail; POC for office machines, such as the copy machine; and provide additional support to faculty, staff, and students as needed. 
• Ability to work independently; excellent time management skills; strong organizational and project management skills; ability to manage multiple priorities, including ORS administrative projects and tasks of other ORS support staff, as necessary. 
• Handles problems and material of confidential and critical matters with discretion. 
• Attends various meetings as requested and assists as a backup in taking notes, preparing agendas, and disseminating information as requested by the Director of ORS. 
• Is a strategic team member of the administrative support staff in ORS and works closely with the other team members to ensure good communication and coordination of activities involving ORS. Good interpersonal skills and ability to function as a member of a team is extremely important in this position to keep all initiatives running smoothly. 
• Must have excellent technology skills and be proficient in PC/Windows and Apple/Macintosh. Must be proficient in Microsoft Office, Google Suite, Dropbox, and Zoom/Skype. 
• Performs miscellaneous job-related duties as assigned. These can also be very important matters and should be handled accordingly.