Administrative/Financial Coordinator

University of Oklahoma

Oklahoma, OK

ID: 7112950 (Ref.No. ta222726)
Posted: October 10, 2022
Application Deadline: Open Until Filled

Job Description

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The Dodge Family College of Arts and Sciences is looking for an Administrative/Financial Coordinator to join our team. The Administrative/Financial Coordinator position provides professional administrative and financial support in the Institute for American Constitutional Heritage and in the G.T. and Libby Blankenship Center for the History of Liberty faculty and students affiliated with both programs.

Essential Responsibilities:

Coordinates, creates and manages all departmental account budgets including university, grants, OU Foundation and endowments in coordination with directors and faculty for financial, payroll, human resources, and travel transactions
Reconciles monthly financial reports to clear outstanding expenses, payroll, and transfers
Payroll coordinator
Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, coordinating purchases, keeping a calendars, setting up meetings and appointments
Maintain confidential records
Student and community outreach
Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations
Coordinates special events, to include but not limited to ordering catering, mailing invitations, coordinating a/v needs, assisting speakers, and reserving rooms, etc
Manage, oversee and update webpage
Provides faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, reimbursement requests
Serve as the departmental liaison with the College Dean's Office, and other departments across campus, as well as the community
Performs various duties as needed to successfully fulfill the function of the position

Job Requirements

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Required Education: Bachelor's degree in Accounting, Finance, Business, Management, or related field

Equivalency & Substitution: Will accept 48 months of related experience in lieu of the Bachelors degree

Skills:

Proficient in Microsoft Office
Excellent oral and written communication
Strong Excel skills including the ability to build and manipulate spreadsheets
Highly organized and able to handle multiple projects and deadlines·
Detail oriented for accuracy of data and information·
Advanced computer skills with wide knowledge of business software

Certifications:

None

Advertised Physical Requirements:

Standard office environment with extensive computer use. Must be able to pull, push, reach, grasp, feel, touch, communicate, hear and see including color, depth perception and clarity.

Departmental Preferences:

Experience in Payroll, Finance or Administrative Support
OU or higher education experience
Highly organized and able to manage multiple projects and deadlines
Ability and desire to perform a number of different types of tasks throughout a given day, ranging from handling of urgent requests to long-term planning and office administration
Excellent office management skills
Critical thinking skills, including an aptitude to research, collect, and analyze data and prepare reports or responses to inquires
Welcoming and caring demeanor when interfacing with students, alumni, and other staff and faculty colleagues on campus
Ability to learn new systems and processes
Willingness to work closely with supervisor, Dean's Office, and other departments across campus to manage work and solve problems
Experience and interest in event planning coordination

Supervision: None

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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