Administrative Coordinator

University of Oklahoma

Oklahoma, OK

ID: 7114100 (Ref.No. ta222940)
Posted: October 20, 2022
Application Deadline: Open Until Filled

Job Description

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The Office of the Senior Vice President and Provost seeks an organized, collaborative staff member to join the Academic Personnel Records team. This position will interact frequently with departments under Academic Affairs, providing centralized customer service in the processing of their academic personnel transactions and management of the related relevant data within University policy. This position will report to the Director of the Academic Personnel Records. All employees of the Provost Office are required to be accessible and cooperative and to adhere to the highest standards of professionalism, customer service and ethics.

Job Duties:

Midlevel Approver: Review, research and approve personnel action forms (ePAFs and paper PAFs). Enter relevant data into HR PeopleSoft for assigned departments.
Research actions on Banner, PeopleSoft and the OU Directory systems. Making updates as needed.
Oversee annual updates and reports to department directory, instructor file, annual reports, IRR audits and purging process. Update and maintain files and documents.
Prepare correspondence regarding academic appointments, offers and Board of Regents items.
Set up and maintain templates and database for merge documents.
Prepare correspondence, support co-workers with training, proofing, and answering questions.
Consult with team lead and director as needed.

Job Requirements

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Required Education: Bachelor's degree, AND:

12 months of related experience.

Equivalency/Substitution: Will accept 48 months experience in lieu of the Bachelor's degree for a total of 60 months related experience.

Skills:

Proficient in Microsoft Office
Detail oriented for accuracy of data and information
Able to communicate well and build rapport quickly with students, faculty and staff
Excellent customer service
Highly organized with great attention to detail
Experience with a multi-line telephone system

Certifications:

None

Advertised Physical Requirements:

Must be able to see including color, depth perception and clarity, hear, communicate, engage in repetitive motions, stand, reach and grasp.

Departmental Preferences:

PeopleSoft OU Payroll system knowledge

Supervision:

None

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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