Summary

Manages and coordinates the activities of the Baylor College of Medicine Cytopathology Laboratory.

Job Duties

Regulatory compliance

• Develop new tests in accordance with the federal regulation (CLIA).
• Ensure that all CAP/CLIA requirements and checklists are followed and documented.
• Work closely with the Medical Director to ensure compliance and proper documentation.
• Prepare and revise cytology and QM procedures as needed.
• Prepare GYN quarterly reports for all clients.
• Maintain workload records and workload assessments for all cytotechnologists and pathologists.
• Maintain continuing education requirements for cytotechnologists and pathologists.
• Analyze data and prepare QI reports for all designated monthly/quarterly cytology indicators.
• Meet with Medical Director, at minimum, quarterly to discuss trends and actions needed, preparing, and distributing agendas.
• Ensure all cytology and QM Manuals are current, reviewed and signed by the Medical Director.
• Prepare Annual QM Summary for cytology and present to Medical Director at the end of each calendar year.
• Prepare the annual QM Plan for cytology based on the Annual QM Summary with Medical Director.
• Order, distribute, track, and maintain records for GYN CAP PT and GYN continuing education for all facilities/pathologists.
• Ensure proper documentation of all new cytology staff training and assessments.

Business growth

•  Assist in gaining pathology business by visiting potential and current clients.
• Follow market trends to propose new tests, utilize new technologies.
• Design marketing material, pathology requisitions, and specimens’ kits as needed.
• Interact with vendors, referring laboratories, outside testing personnel and advising the medical director regarding purchase agreements.

BCM pathology vision

• Validate, train, scan and create digital images for pathology review.
• Keep abreast of new developments/technology in cytology.

Physician support

• Train pathologists, cytotechnologists, and lab staff on Orchard LIS and LIS updates/changes.
• Proof molecular results in LIS prior to pathologist sign out.
• Maintain meeting minutes from meetings with Medical Director.

Supervise all cytology lab staff, molecular lab staff and cytotechnologist.

Minimum Qualifications

• Bachelor's degree in biological science or related field.
• Four years of relevant experience.
• Certified Cytotechnologist by the American Society for Clinical Pathology (ASCP) Board of Certification (BOC).

Preferred Qualifications

• Able to maintain professionalism while interacting with all employees and clients
• Able to work positively with team members
• Superior communication skills – written and oral
• Able to travel if needed
• Maintain organized manuals and timeline for completion of tasks