Assistant Director of Student Affairs Administration
ID: 7115240 (Ref.No. ta223066)
Posted: November 1, 2022
Application Deadline: Open Until Filled
The Assistant Director of Student Affairs Administration provides a diverse set of high level skills to the Vice President for Student Affairs office. The Assistant Director serves as the project manager for Vice President Office initiatives and works closely with the Student Affairs Leadership Team and campus partners to create, implement and support Vice President Office programs, workshops, and events. Current Initiatives include Student Affairs Onboarding Series, Graduate Recruitment Weekend, Vice President’s Advisory Council and OU Suit Up. The Assistant Director is responsible for the Student Affairs website, the division-wide assessment platform, compiling the Student Affairs Annual Report, and case management data entry. This role will assist with providing executive level professional administrative support including coordinating meetings, researching, collecting, and analyzing data and preparing reports or responses to inquiries.
Responsibilities include, but are not limited to:
- Researching, collecting, and analyzing data / information and preparing reports or responses to inquiries,
- Coordinating and providing support for special projects, including ordering materials and ensuring delivery and installation of materials,
- Acting as the Student Affairs’ contact for the division-wide assessment tracking and reporting system, assisting in preparation of accreditation and assessment documentation and reports,
- Coordinating and assisting with Student Affairs Initiatives such as collecting and compiling Annual Report Data, coordinating Graduation Recruitment Weekend and OU Suit Up,
- Providing professional administrative support, including coordinating meetings and travel, answering phones and routing calls to appropriate persons, welcoming visitors to the office and assisting them as needed, and performing various clerical tasks (filing, organizing supplies, etc.) as needed, and
- Designing and creating graphics,
- Developing, implementing, managing, and assessing division wide website,
- Assisting in the supervision of graduate students and student hourly employees.
Required Education: Bachelor's degree.
- 12 months in student programming, student services, or closely related experience
Equivalency Substitution: Will accept 48 months related experience in lieu of the Bachelor's degree for a total of 60 months experience.
- Composition and proofreading skills
- Proficient in Microsoft Office
- Detail oriented for accuracy of data and information
- Highly organized and able to handle multiple projects and deadlines
- Able to communicate well and build rapport quickly with students, faculty, and staff
- Able to produce reports and complete work within deadlines
- Strong initiative to solve problems
- Able to work well with interdepartmental teams and initiatives
- Ability to work independently
- Exceptional customer service skills
- Basic math skills
- General Office skills such as multi-line phone, copying, filing, faxing, and mail
Advertised Physical Requirements:
- Sit for long periods of time. Occasionally walk and stand. Ability to bend, lift, stoop and carry. Ability to engage in repetitive motions. Standard office environment. Frequent exposure to pressure caused by deadlines and busy periods. Ability to work effectively with a wide range of constituencies.
- 18-36 months experience in professional administrative support
- Graphic design skills
- Knowledge and understanding of CAS assessment standards
- Prior University experience
Supervision: 1 Graduate Assistant, 3-6 Student Employees
Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.
Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.
Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.