Senior Administrative Support Specialist (WHC)

University of Oklahoma

Oklahoma, OK

ID: 7115241 (Ref.No. ta223060)
Posted: November 1, 2022
Application Deadline: Open Until Filled

Job Description

Job Description


The Western History Collections (WHC) in the University Libraries seeks to recruit a Senior Administrative Support Specialist. The Western History Collections is a special research collection focused on the American West and houses books, manuscript, photograph, and sound recording collections and serves students, faculty, and community researchers. This position reports to the Associate Curator and collaborates with other departments to provide excellent service to users and to help manage the facility and steward the collections.

Special Instructions to Applicants:
Applicants must attach the following in pdf format:

  • Cover letter
  • Resume
  • List of 3 Professional References

Job Requirements


Required Education: High School Diploma or GED, AND:

  • 24 months office, clerical, or administrative experience


  • Ability to work effectively with individuals of diverse backgrounds in a respectful, equitable and inclusive way.
  • Ability to perform highly detailed oriented tasks and coordinate with appropriate personnel as required.
  • Highly organized and able to handle multiple projects simultaneously.  
  • Ability to build and sustain effective interpersonal relationships and work collaboratively in a diverse and fast-paced environment.
  • Ability to communicate effectively, orally and in writing.
  • Ability to work with minimal supervision on daily tasks and complete work within deadlines.
  • Proficient in Microsoft Excel, Microsoft Word, email, telephone skills.


  • None.

Advertised Physical Requirements:

  • Must be able to climb stairs, lift/carry up to fifty pounds, push loaded carts, and engage in regular bending, stretching, reaching, and stooping. Ability to sit and/or work at a computer monitor for up to eight hours.

Departmental Preferences:

  • Relevant library experience
  • Bachelor’s degree
  • Supervisory or team-lead experience

Supervision: Student Group

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https:/

Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by
recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to
cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is
vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminatebased on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but
is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health
care services that the University operates or provides.