The Office of the Bursar provides operational support to students, academic departments, and administrative offices to ensure that the University of Oklahoma stays on mission: to provide the best possible educational experience for our students through excellence in teaching, research and creative activity, and service to the state and society. The Office of the Bursar is currently looking for an Accounting Specialist that will communicate and work with our students here at the OU Health Sciences Center and its many departments!

We provide amazing benefits that include insurance (medical, dental, vision, life) for the entire family, generous paid time off, 14 paid holidays (including from Christmas Eve through New Year’s Day), retirement plans, tuition benefits, and much more! For more information about what benefits we provide click here.

If you want to make an impact in the leaders of tomorrow, prepare your Resume and click on Apply Online above! We look forward to hearing from you.

Duties:

• Cash Receipts Function: Responsible for accepting and approving departmental campus receipts, which include cash, checks, and electronic payments. Notifies departments when errors/issues exist on departmental deposits. Generates reports for balancing daily activity and prepares daily deposit for delivery by campus police to a State Treasurer's bank. Enters campus deposits through the State Treasurer's accounting system. Provides daily reports and receipt information to the OU HSC General Accounting department. Reconciles multiple statements of accounts to departmental book balance. Prepares financial reports and conducts cost analysis. Investigates problems and responds to more complex financial inquiries.
• Cashiering Function: Responsible for receipting and posting bursar account payments, including students, employees, and borrowers. Assists students, employees, and borrowers with all questions related to bursar and loan accounts, whether over the phone, via email, or in person. Prepares a daily check log for all payments and scholarships received in the mail. Provides services related to employee check cashing, departmental change orders, and departmental inquires. Prepares deposits for processing university returned checks, campus-wide credit card activity, and loan collections received from third party services, then sends supporting documentation to the appropriate campus department.
• Student Accounts Receivable Function: Reviews bursar accounts receivable report for tuition/fees, housing, athletic tickets, and parking citation balances to determine accounts requiring follow-up. Handles in-house collections by negotiating payment arrangements and following up on past due balances. Maintains documentation of all collection efforts whether by phone, email, or letter. Provides recommendations to supervisor of bursar accounts requiring external collection placement. Performs monthly reconciliation of student emergency loan activity. Handles student inquiries and requests for 1098-T Tuition Statement tax forms. Gathers data for preparation of management reports. Prepares routine departmental financial analysis forecasts and plans. Maintains filing systems and accounting records. Monitors various accounts to ensure accuracy. Responsible for maintaining a large amount of data to include but not limited to expenditures and allowances.
• Loan Receivable Function: Maintains OU HSC federal and institutional student loan accounts by retrieving promissory notes and related documents from the third-party loan service, ECSI. Creates and maintains internal borrower folders, monitors monthly reports for due diligence requirements, timely repayment, and paid in full accounts. Coordinates the submission and follow-up for accounts placed with external collection agencies. Researches and obtains information required for annual reporting on Title VII federal student loans. Gathers federal and institutional loan documentation to submit for loan write-off approval. Responsible for payments, refunds, and communications associated with all accounts submitted to the OTC intercept (SNAG) program for collection.
• General Office Function: Provides administrative and office support as needed including filing, mailing, phone coverage, and other duties as assigned to ensure the overall successful operation of the department.
• As Needed: Performs other duties as assigned to ensure the overall successful operation of the department.