Office Manager

University of Oklahoma

Oklahoma, OK

ID: 7115658 (Ref.No. ta223126)
Posted: November 8, 2022
Application Deadline: Open Until Filled

Job Description

Job Description


In the Fall of 2017, the Graduate School of Business within Price College of Business was named the Gene Rainbolt Graduate School of Business (GSB), relocating to a new 27,000-square-foot flagship facility located in the heart of Oklahoma City at OU's University Research Park on the Health Sciences Center campus. Strategically anchored between the downtown energy and financial sectors to the west and the growing healthcare and aerospace sectors to the east, the facility is now home to OU's full-time, professional, and online MBA programs. 

Reporting to the Executive Director, the Office Manager will be an integral part of a high-functioning team supporting a high-quality experience for incoming and current MBA students, faculty, business executives, and staff. The Office Manager position is crucial in keeping the MBA Programs operating smoothly by providing administrative support to the Executive Director and Senior Director, assisting in budget administration, and handling purchasing, travel, and human resources responsibilities for the department.

Duties and Responsibilities: 


  • Oversee facilities and operations of the Rainbolg GSB including: 
    • Managing the facility budget
    • Coordinating with external partners on space booking and facility rental agreements
    • Leasing with University Research Park operations
    • Evening staffing
    • Building access issues
  • Schedule access and coordinate all necessities when hosting internal or external groups within the Rainbolt GSB
  • Coordinate the purchasing of operational supplies for the Rainbolt GSB (coffee, office suppplies, furniture, etc)
  • Address parking issues for faculty and students
  • Basic website updates
  • Solve departmental problems as they arise
  • Other duties as assigned

This position is located in Oklahoma City and is eligible for a hybrid work arrangement for experienced candidates.  There will be occasional required evening and weekend work hours required.


Job Requirements


Required Education: Bachelor's degree, AND: 

  • 12 months of related experience

Equivalency/Substitution:  Will accept 48 months experience in lieu of the Bachelor's degree for a total of 60 months related experience



  • Basic math skills
  • Advanced computer skills with wide knowledge of business software
  • Proficient in Microsoft Office
  • detail oriented for accuracy of data and information
  • Highly organized and able to handle multiple projects and deadlines


  • None

Advertised Physical Requirements:

  • Communicate effectively
  • Engage in repetitve motion
  • Standard office environment

Department Preferences:

  • Experience with OU systems, such as Taleo and Concur

Supervision: None


Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit
Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission. 
Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.