Senior Coordinator, Business Operations

Baylor College of Medicine

Houston, TX

ID: 7115680 (Ref.No. 13699-en_US)
Posted: November 9, 2022
Application Deadline: Open Until Filled

Job Description


The Restoring Joint Health and Function to Reduce Pain (RE-JOIN) consortium is a new NIH-funded initiative that brings scientists from various US-based institutions, including Baylor College of Medicine (BCM), together to better understand the origins of joint pain in diseases such as osteoarthritis. At BCM, the RE-JOIN team consists of five research groups that have joined forces to tackle this research question. The nation-wide consortium's main role is to facilitate communication among all research groups to ensure that the project's goals are met in a timely manner. In addition, the consortium will develop standard operating procedures for the project's management, budgeting, and experimental data collection and sharing. To ensure that the consortium operates smoothly, we are searching for a Core Administrator to strengthen our team. The Core Administrator will coordinate consortium and institution-wide activities, including but not limited to supporting the Steering and Executive Committee chairs and future working groups.



This position may offer the flexibility of a hybrid work arrangement.

Job Duties

  • Plans and arranges meetings.
  • Establishes and maintains effective communications across the consortium to ensure the members understand their roles and responsibilities and are kept abreast of the scientific and procedural development in the program.
  • Coordinates development of and adherence to network-wide policies and procedures.
  • Tracks data and adheres to timelines using Excel.
  • Assists with the planning and submission of manuscripts for publication.
  • Manages compliance reporting and attestations.
  • Manages calendars to set up meetings for the Steering and Executive Committee.
  • Places orders through the BCM supply chain.
  • Creates purchase orders and check requests, books travel, reconciles grant account balances on a monthly basis.
  • Obtains necessary signatures on vital documents and deliver to appropriate personnel.

Minimum Qualifications

  • High School diploma or GED.
  • Four years of relevant experience.

Preferred Qualifications

  • A relevant bachelor's degree.
  • Administrative experience, preferably in sciences.
  • Strong organization skills and ability to multitask.
  • Experience in scheduling for multiple people.
  • Basic working knowledge of excel.
  • Experience working with education and outreach programs, conferences and grants support.
  • Experience working in a science consortium or team science.



Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.


Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.



Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.