Program Coordinator

Ball State University

Muncie, IN

ID: 7115788 (Ref.No. BSU34622)
Posted: November 10, 2022
Application Deadline: Open Until Filled

Job Description

Manage office operations including accounts receivable and payable, purchase orders, travel reimbursement; classroom set-ups; provide clerical support to the Director including financial transactions and annual reports; provide student and faculty support services including videoconferencing and audio visual connections; provide receptionist duties and support the education and training programs at the Ball State University Satellite Center located in Fishers, Indiana.

The Division of Lifetime Learning welcomes applications for a Program Coordinator at the Ball State University Satellite Center located in Fishers, Indiana. This person will manage office operations; classroom set-ups; and provide student and faculty support services. Hybrid work schedule may be possible.

The university offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.

Job Function:

Minimum Education:

Associate degree or equivalent in business, technology, or related field OR two years of relevant experience will be accepted in lieu of an associate degree.

Preferred Education:

Bachelor's degree.

Minimum Experience:

Over one year of administrative or related experience.

Preferred Experience:

Experience with budget tracking and account management; excellent customer service skills; extensive working knowledge of Microsoft Word, Excel, and PowerPoint and technical troubleshooting capabilities; demonstrated time management and problem solving skills; ability to communicate effectively both verbally and in writing; additional years of administrative experience.

Duties and Responsibilities:

Track and report accounts payable and receivable from internal meetings and events at the Ball State University Satellite Center located in Fishers, IN; prepare and maintain accounting records including payment processing; adhere to university cash handling policy.
Assist with manager-on-duty of onsite operational logistics day of event including arrange meeting rooms, welcome guests, troubleshoot technology, order catering and manage cleanup.
Greet walk-in guests; answer telephone, check voicemail and email.
Maintain Centers' activity calendar and provide year-end report updates, including financial information.
Manage basic computer maintenance; includes provide routine troubleshooting and equipment maintenance and repair for laptops, copy machine, projectors, etc.
Support academic courses by pulling class rosters, loading class presentations, and videoconference set-up when required.
Supply inventory and ordering as necessary.
Support the incubation of new initiatives including establishing office systems and procedures.
Maintain regular and predictable attendance.
Perform other related duties as assigned.

At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.

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