Assistant to the Director

University of Oklahoma

Oklahoma, OK

ID: 7116317 (Ref.No. ta222976)
Posted: November 17, 2022
Application Deadline: Open Until Filled

Job Description

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This position serves as the Assistant to the Director and Office Manager for the School of Industrial and Systems Engineering. The position will provide administrative and financial assistance to the director, faculty, staff and students.

Duties include but not limited to:

Coordinates, creates and manages all school account budgets including university, grants and OU Foundation funds.
Serves as the Shared Business Services Center liaison for financial, payroll, human resources, and travel transactions.
Acts as the payroll coordinator for the school in coordination with SBSC.
Coordinates faculty progression processes, annual reviews, faculty searches, tenure and post-tenure reviews.
Coordinate special events – ordering, catering, invitation, space reservations.
Updates ofﬁce procedures for a more efﬁcient operation when necessary.
Establishes and maintains ﬁling systems including conﬁdential documents.
Assist with hiring, supervising, training and evaluating performance of assigned staff.
Prepares staff schedules and monitors and approves time worked.
Ensures compliance with federal, state and university policies and regulations.
Serve as the department liaison with the College Dean’s office, SBSC, and other campus departments, as well as the community.

Job Requirements

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Required Education: Bachelor's degree, AND:

12 months of related experience

Equivalency/Substitution: Will accept 48 months of experience in lieu of the Bachelor’s degree for a total of 60 months related experience

Skills:

Highly organized and able to handle multiple projects and deadlines
Advanced computer skills with wide knowledge of business software
Proﬁcient in Microsoft Ofﬁce Suite (Outlook, Excel, and Word)
Detail oriented for accuracy of data and information
Ability to communicate effectively and professionally
Working knowledge of accounting processes
Ability to work as a team member
Ability to complete tasks in an efficient and timely manner; self-motivated

Advertised Physical Requirements: Standard ofﬁce environment with extensive computer use. Regular pressure to meet productivity standards; frequent exposure to pressure caused by deadlines and busy periods. Must be able to pull, push, reach, grasp, feel, touch communicate, hear and see including color, depth perception and clarity.

Department Preferences:

OU or higher education experience
Supervisory experience
Critical thinking skills, including an aptitude to research, collect, and analyze data and prepare reports or responses to inquires
Ability to learn new systems and processes

Supervision: One – Student Services Specialist; 1-2 PEAK when necessary.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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