IT Director of Project Management Office

University of Oklahoma

Oklahoma, OK

ID: 7116663 (Ref.No. ta223272)
Posted: November 22, 2022
Application Deadline: Open Until Filled

Job Description

Job Description



Title- IT Director of Project Management Office
Team- Project Management Office

The Director, IT Project Management Office, is the senior most leader of the IT Project Management Office (PMO) and is responsible for three (3) primary outcomes:

  • Project Execution
  • Portfolio Management
  • Technology Project Guidelines

Project Execution

The Director, IT PMO establishes and executes formal and consistent project management practices for activities such as project request/intake, scoping & sizing, initiation and chartering, project approvals and priorities, project design, communication plans, discovery & requirements gathering, and project evaluation. The Director is responsible for developing these practices, ensuring the PMO follows them consistently and with high quality, and modifying or maturing the PMO’s professional practice based on feedback from stakeholders. Together with the PMO and other IT resources, the Director is responsible for delivering stakeholder value through project execution.

The IT PMO Director displays expertise & experience for the following responsibilities at a leadership level and is accountable to establish an IT PMO team capable of these responsibilities at the Project level:

  1. Creating and Leading a Project Team
  2. Monitoring Project Progress and Setting Deadlines
  3. Solving Issues that Arise
  4. Monitoring the Investments of Time & Money
  5. Ensuring Stakeholder Satisfaction & Strategy Alignment
  6. Evaluating Project Performance

Portfolio Management

The IT PMO Director oversees multiple IT project portfolios and serves as the lead for the IT Project Portfolio Management (PPM) system. Utilizing knowledge of project management principles, practices, methodologies, and skills at analyzing, organizing, and communicating, the Director develops policies, procedures, standards, and controls for the entire project lifecycle and tracks these within a comprehensive project portfolio. Effective portfolio management will include processes and communication with other IT leaders, IT governance, and other leaders to understand, evaluate, and align portfolios to enable organizational priorities.

Technology Project Guidelines

The IT PMO Director establishes templates, guidelines, structures, and other resources to serve as a “guidebook” for technology-centric project efforts throughout the University of Oklahoma, regardless of whether those projects are part of the IT department portfolios. The Director works with IT leaders, IT Governance, and University stakeholders to establish standards processes and guides for departmental technology projects and monitors external technology projects for compliance with established guidelines and requirements.

The Director and the IT PMO will develop and leverage overall project management capacity at the University by establishing relationships, cohorts, co-sourcing, and other resource models, with embedded or departmental project management resources throughout the University.

In addition to these three areas of responsibility, the Director may be called upon to lead individual projects where they must guide multi-functional teams to assess requirements, identify and recommend solutions, plan implementations, coordinate communications and reporting, manage project budgets, and identify and manage project risks while ensuring project sponsors are engaged and informed.

The Director’s administrative responsibilities include:

  • Policy and Procedure Development. Develops, recommends, and implements administrative, fiscal, and operational policies in compliance with the University, federal, and state guidelines. 
  • Supervision.  Supervises the activities and performance of a department or center staff to include but not limited to hiring, training, performance management and employee discipline and/or termination.   Recommends salary adjustments based on equity and performance.
  • Fiscal Operations.  Managing budgeting, financial planning, and approval of expenditures.  Analyzes departmental financial procedures. 
  • Reports.  Prepares & delivers reporting on activities as required.

Job Requirements


Required Education: Bachelors Degree in Business, Management, or related field, AND: 

  • 48 months experience in leading and managing technical services and personnel and strategic planning.

Equivalency Substitution: Will accept 48 months experience in lieu of the Bachelors Degree.


  • Ability to communicate verbally and in writing.
  • Advanced knowledge of workflow design.
  • Ability to work independently and as a team member.
  • Advanced knowledge of strategic planning and goal definition.
  • Expertise in project management methodology and delivery frameworks
  • Knowledge and expertise in the use of collaboration and project management tools
  • Mobilize and motivate teams, set direction and approach, resolve conflict, deliver tough messages
  • Proven ability to quickly build relationships and earn the trust of sponsors and key stakeholders


  • None

Advertised Physical Requirements:

  • Sit for prolonged periods. Communicate effectively and listen.  Use of a computer. Standard Office Environment

Departmental Preferences:

  • Previously managed or had experience in a technical project management team.
  • Project Management Professional (PMP) certification preferred.
  • Training and certification in IT standards such as ITIL desired.

Supervision: IT Project Managers - 5

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit

Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.