Associate Secretary BOR

University of Oklahoma

Oklahoma, OK

ID: 7116755 (Ref.No. ta223293)
Posted: November 23, 2022
Application Deadline: Open Until Filled

Job Description

Job Description


Assists the Executive Secretary to the Board in the operational management of the Board of Regents' Office.

  • Acts on behalf of the Executive Secretary to the Board in their absence or as needed by facilitating Board activities and requests, including individual Regent requests, and by serving as a reliable communicator and source of information. 
  • Provides support to the Board in dealing with a range of issues, as appropriate. Gathers, researches, analyzes, and/or studies information affecting University-wide, intradepartmental, or interdepartmental operations.
  • Serves as the Boards primary point-of-contact in researching and responding to their inquiries related to the University's Strategic Plan.
  • Under the direction of the Board, consults and develops stakeholder relationships including the State Board of Regents, state and federal committees, and other external groups.
  • Responsible for oversight and direction of the Policy Office and staff.
  • Directs the review, research, and update of Board of Regents policies; communicates policy updates verbally and in writing through designated channels. 
  • Assists with engaging with academic leaders and stakeholders in consensus and dissemination information related to policy development.
  • Independently researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or response.
  • Provides materials and information necessary to the Board to make informed decisions and fulfill its fiduciary and oversight responsibilities which may include researching topics to support decision making. 
  • Ensures information is legally compliant and is promptly disseminated in a concise manner.
  • Coordinates the development and preparation of Board of Regents and Committee meeting agendas and minutes as needed. Meets with Board and/or Committee Chair to review minutes, action items, and future agenda topics. Assists in maintaining formal records and archives for the Board of Regents.
  • Reviews and documents processes within the Office of the Board of Regents to identify and implement efficiencies within the structure.
  • Coordinates special projects on behalf of the Board of Regents, as assigned.
  • Performs various duties as needed to successfully fulfill the function of the position.

Job Requirements


Required Education: Master's degree, AND: 

  • 84 months of experience directly related to the duties and responsibilities specified.


  • Broad knowledge and understanding of the university and Board of Regents policies and procedures 
  • Ability to exercise sound judgment and full discretion in working with and on behalf of members of the Board of Regents
  • Ability to work independently; possess sound decision-making skills with an understanding of when to seek direction from the Board of Regents
  • Advanced verbal and written communication skills and the ability to work with a wide range of constituencies in a complex community
  • Records maintenance and organizational skills
  • Information research, analysis, and evaluative skills
  • Ability to regularly work non-traditional hours


  • None 

Advertised Physical Requirements:

  • Must be able to work in sitting position. Ability to engage in repetitive motion. Standard Office Work Environment.

Departmental Preferences:

  • Advanced degree preferred: Ph.D. or JD.

Supervision: Staff supervision to be determined once hired.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit

Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.