Lead Contract/Grant Coordinator

University of Oklahoma

Oklahoma, OK

ID: 7117394 (Ref.No. ta223356)
Posted: December 6, 2022
Application Deadline: Open Until Filled

Job Description

Job Description


The University of Oklahoma College of Medicine is the largest component of the University of Oklahoma Health Sciences Center and is at the center of OU Health, the state's most comprehensive academic health system. Our mission is leading health care - in patient care, education and research. Through our combined efforts, we strive to improve the lives of all people. Our vision is to be the premier health system for advancing medical care, education and research in the state, and to be among the leaders nationally. Our goals are Uncompromising Quality, Exceptional Service, Innovative Education, Advancing Knowledge, and Institutional Strength. We are looking for a Lead Contract/Grant Coordinator to join our team. This position provides professional support in proposal submission activities, managing payroll effort, and financial management of awards. This position may be eligible for remote or hybrid work once the training phase concludes.

In the Department of Medicine, we are growing and are excited to add to our team! The Lead Contract/Grant Coordinator will work as a part of the Central Research Team. Under minimal supervision, this position provides administrative support to a state or national level sponsored grant by preparing grant proposals, managing the grant award finances, and acting as a liaison between the faculty and central offices for required university approvals. This position requires a proficient understanding of research administration concepts, guidelines and principles. The position will work closely with the Central Research Team Manager and will assist the team in achieving team goals and the DOM’s mission.


  • Performs grant proposal submission support and post-award financial management
  • Allocates payroll effort and monitors effort to ensure compliance with sponsor regulations
  • Prepare monthly financial spreadsheet to include grant spending and payroll as well as projected expenses
  • Communicates with Principal Investigators and the University Office of Research Administration regarding grant proposal submissions
  • Communicates with Principal Investigator and the Grants and Contracts Accounting office regarding post-award management including payroll effort allocations
  • Reviews complex RFAs, RFPs, and other funding announcements
  • Provides advice to leadership and investigative teams about grant application requirements
  • Coordinates report preparation and/or submission of reports to sponsors, Research Programs, and leadership
  • Performs various forms of research, information gathering, problem solving, and interpretation of policies and procedures related to grant and contract proposals
  • Assists in office efforts to identify funding opportunities
  • Keeps abreast of changes in Research Administration field, including changes made to federal regulations and specific agency requirements and procedures
  • Communicates changes to staff and management
  • Performs various duties to successfully fulfill the function of the position

Job Requirements


Education: Bachelor's Degree

Experience: 60 months experience in grant proposal submission and/or research administration

Equivalent/Substitution: Will accept 48 months experience in grant proposal submissions and/or research administration in lieu of the Bachelor's Degree for a total of 108 months experience.


  • Advanced working knowledge of databases and electronic tools related to proposal submission (e.g. ASSIST, Workspace, ProposalCentral) 
  • Advanced knowledge of Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
  • Advanced knowledge of pre-award grant submission process and federal application requirements
  • Advanced knowledge of managing grant award, payroll and spending activity
  • Advanced organization skills
  • Ability to communicate verbally and in writing
  • Ability to perform multitasks and handle stressful situations
  • Ability to exercise discretion
  • Ability to ask questions to determine the proper course of action while following established standards
  • Ability to supervise

Working Conditions:

  • Physical: Must be able to work in sitting position, use computer and answer telephone.
  • Environmental: Office Work Environment 

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.  

Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.