Temporary Facility Assistant

Ball State University

Muncie, IN

ID: 7117459 (Ref.No. BSU34964)
Posted: December 7, 2022
Application Deadline: Open Until Filled

Job Description

The position will assist with the operations of the E.B. and Bertha C. Ball Center on a part-time basis. Includes assisting with program and event registration and management, particularly during evenings and weekends.

This position will assist with the operations of the E.B. and Bertha C. Ball Center on a part-time basis. Includes assisting with program and event registration and management, particularly during evenings and weekends.

Job Function:

Minimum Education:

Over eighteen months of education or training beyond high school, or equivalent combination of education and experience.

Minimum Experience:

At least one year of experience working in an office setting.

Preferred Experience:

Excellent written and oral communication; organizational skills; detail oriented.

Duties and Responsibilities:

Assist with the Center’s special events and classes, primarily held during the evenings. Includes room set-up/tear-down, greeting guests, providing refreshments, collecting payments, open, close, and/or secure the facility the day of the event.
Assist with processing class registrations. Includes entering information into database, sending confirmation and reminder emails, sending class lists to instructors, adding new patrons to mailing list.
Assist with general accounting duties such as invoicing, paying bills, preparing deposits, reconciling credit card statements, etc.
Assist the Associate Director with the historic preservation and maintenance activities of the physical building. Includes working with Facilities Planning and Management to submit work orders and ensure repairs are completed as scheduled; coordinating and communicating custodial needs with the Center’s custodian; and assisting with polishing the wood, sweeping the floors, dusting, and other cleaning to maintain the house.
Assist with the Holiday Open House. Includes decorating and un-decorating the house for the holiday season; scheduling movers to set-up large trees; coordinating with Minnetrista staff; identifying and communicating with volunteers; and greeting guests during the event.
Assist with conducting tours for specific groups as needed, which requires a comprehensive knowledge of the Ball Family, Ball State University, and the houses along Minnetrista Boulevard.
Assist with general office duties, such a responding to emails in the department email account, assisting with mailings, making name tags, etc.
Perform other related duties as assigned.

At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.

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