Administrative Assistant 2 - Immunology Center of Georgia

Augusta University

Augusta, GA

ID: 7119475 (Ref.No. ej-3748490)
Posted: December 22, 2022
Application Deadline: Open Until Filled

Job Description

Administrative Assistant 2 - Immunology Center of Georgia

Augusta University

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.


Augusta University -
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912

College/Department Information

The Immunology Center of Georgia (IMMCG) represents a new initiative by the Medical College of Georgia at Augusta University to leverage the ability of the immune system to combat disease. The IMMCG will accomplish this by assembling teams of biomedical researchers with strong records of scientific innovation and technological development. The IMMCG will be co-directed by world-class immunologists Drs. Catherine ‘Lynn’ Hedrick and Klaus Ley, both of whom have made major discoveries linking immune cells to specific mechanisms of disease. The goal of the IMMCG is to produce novel and effective treatments for conditions that heavily impact the communities of Georgia and the United States. The new center is aggressively recruiting faculty and staff to lead projects focused on cardiovascular disease, obesity and metabolic disorders, autoimmune and infectious disease, neurodegenerative disease and cancer.

Job Summary

This position requires a high level of discretion due to confidential data for faculty, students, and staff. This position will assist the Director's and faculty of the Immunology Center of Georgia and responsible to ensure compliance with institutional, state, and federal regulations; assist in travel for the center, grant applications, faculty promotion & tenure, monitor and manage expenditure accounts belonging to the Center, coordinate facility projects. Will assist Center Manager/Administrator with employee leave, and arrangements for guest speakers.


The duties include, but are not limited to:
Assist the Directors of the Immunology Center of Georgia; Ensure compliance with institutional, state, and federal regulations; Arrange travel for the directors including hotel, conference registrations, air and ground transportation; Schedule faculty candidate visits including travel, hotel, reimbursements, dinners, advertising seminars and schedule meetings; Schedule faculty meetings and assemble minutes; Schedule in-person, online and telephone meetings; Maintain directors' calendars; Maintain timesheets; Make arrangements for guest speakers; Compile confidential information for faculty evaluations/salary; Collect and compile data and appropriate forms for yearly evaluations and promotion and tenure; Work with faculty to compile P&T portfolios; Maintain database for equipment inventory; Perform other related duties as assigned.

Required Qualifications

Associate degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions, including two years at the Administrative Assistant 1 level OR a high school diploma, GED, or equivalent from a recognized State or Federal accrediting organization and seven years' progressively responsible experience in administrative support positions.

Knowledge, Skills, & Abilities

Ability to maintain confidentiality
Excellent interpersonal, written, and verbal communication skills
Proficient in Microsoft Office and other computer software/databases


Shift: Days; Monday - Friday

Pay Grade: 12

Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position 

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365

To apply, please visit: