Administrative Assistant 3

Augusta University

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Location
Augusta University -
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912
Our Summerville Campus:
2500 Walton Way, Augusta, GA 30904

College/Department Information
Augusta University Online Services, will reach the modern learner and ensure online success— and the greater university — our three building blocks at Augusta University Online include building online opportunities where the need is greatest, focusing on student and faculty engagement, and fostering a sense of belonging. Our hope is to create an engaging, supportive learning environment that is easy for students and faculty to access, that will serve as a model of best-in-class online education.

Job Summary
This position performs responsible administrative and secretarial duties of a complex and confidential nature in support of the Associate Provost and Dean for AU Online to relieve supervisor of varied clerical and administrative responsibilities.

Responsibilities
The duties include, but are not limited to:

Maintain calendars:
Create Outlook planners and associated virtual and in person meetings for the Dean and senior staff. Management of complex scheduling via doodle poll or an equivalent application is essential to the role.. Attention to detail, and ability to adapt and adjust to complex schedules.

Administer office:
This includes answering phones, greeting visitors, arranging conferences and events for the office, reserving rooms, managing inventory and ensuring basic office systems are maintained by the services and functions at the university.

Budget:
Prepare check requests, travel arrangements and documents for the office.

Manage Files:
Using all of the University applications including BOX, Sharepoint, etc. help the office manage central files, providing the appropriate level of access to highly sensitive information.

Communications:
Serve as primary contact for AU Online communications including but not limited to updating Carosel files on tv monitors, submitting Jagwire announcements. Poppulo communications, etc. Compose, edit, format and type letters, memorandums, reports, charts, requisitions and emails; Proofread documents, maintain files, records and computerized databases. Accurately files documents for future retrieval.

Manage Students:
Manage student assistants.

Other:
Other duties as assigned.

Required Qualifications
A Bachelor's Degree from an accredited college or university and 2 years of progressively responsible administrative support experience; Or an Associate's degree from an accredited college or university and 5 years of directly applicable experience; or a High School Diploma, GED or equivalent from a recognized State or Federal accrediting organization and 8 years of directly applicable experience.

Preferred Qualifications
2 plus years of experience in an office setting, detail oriented ideally in higher education

Knowledge, Skills, & Abilities
Ability to maintain confidentiality
Detail-oriented
Ability to communicate verbally and in writing, including the ability to adequately hear conversation
Ability to work at a computer for long periods of time

Shift/Salary/Benefits
Shift: Days/M-F

Pay Grade: 13

Salary: Minimum $16.19/hour - $21.85/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 12/7/22 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365

To apply, please visit: https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=252708&PostingSeq=1



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