Office Coordinator

Augusta University

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Location
Augusta University -
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912

College/Department Information
At the College of Nursing, we champion diversity and nurture individual student success while providing a rigorous but accessible education that prepares you for the nursing workplace, academia, and leadership as you progress throughout your career. You'll be encouraged, challenged, and supported whether pursuing an entry-level Bachelor's or Master's degree or a Doctor of Nursing Practice or Ph.D. degree. It starts with our undergraduates. The College of Nursing approved by the Georgia Board of Nursing and accredited by the Commission on Collegiate Nursing Education, and that's thanks to our innovative, challenging, and contemporary curriculum offered across all our various degree programs. Advanced degree options are available for the Bachelor's and Master's prepared nurse with our Doctor of Nursing Practice programs, PhD in Nursing, and Post Master's Certificates. CON graduates leave our programs ready to lead and serve our nation's patients.

Job Summary
This position directs the daily operations of the department in partnership with the Department Chair and provides high-level support to administration and faculty by planning, organizing, and managing the resources of the department.

Responsibilities
The responsibilities include, but are not limited to:
Responsible for managing the day-to-day operations of the department in collaboration with the Department Chair. Performs critical assessment of office operations to ensure efficiency. Establishes priorities and acts proactively in developing new ideas and procedures for improvements. Maintains high-level knowledge of all aspects of the department. Communicate effectively with the outside public. Provides and ensures resource support for Department Chair and Departmental Faculty to enable focus on the critical missions of research, teaching, and scholarship. Assesses the priority of incoming communication and directs to the appropriate personnel. Serves as the department's approver for bi-weekly and monthly time and absence in OneUSG. Works in conjunction with the Department Chair on all matters related to faculty recruitment. Collaborates with the Business Office within the College to prepare the appropriate paperwork and secure institutional and College approvals as needed. Orients new faculty. Assists Department Chair with the teaching assignment system and communications to faculty. Partners with the Department Chair and Financial Services within the College to assess financial needs critical to successful operation of the department. Designs departmental system for the efficient preparation of documents needed for departmental purchases. Plans and coordinates departmental programs, colloquia, projects, and special events. Prepares materials for presentations at seminars, conferences, and meetings. Participates as a department representative as needed. Acts as a knowledgeable resource regarding developments in campus and departmental procedures. Communicates pertinent information to faculty and Department Chair to ensure adherence to current procedures and requirements of the department and the institution. Maintains Department Chair's calendar, schedules meetings, makes travel arrangements, prepares travel requests and expense statements for department faculty, and other forms incidental to these responsibilities. Other duties as assigned to include assignments, projects, and events.

Required Qualifications
Bachelor's degree from an accredited college or university with three years of progressive office experience, including supervisory experience. OR Associate degree from an accredited college or university with six years of progressive office experience, including supervisory experience.

Preferred Qualifications
Prior OneUSG Connect experience. Prior experience in Higher Education or Health Sciences environment.

Knowledge, Skills, & Abilities
Excellent customer service, interpersonal, organizational, and verbal/written communication skills. Proficient in Microsoft Office and other computer software/databases. Detail-oriented with strong time management, critical thinking, and professionalism skills. Ability to work in a fast-faced environment, multi-task, maintain confidentiality, exercise good judgement, and work independently.

Shift/Salary/Benefits
Shift: Days Mon-Fri.
Pay Grade: 12
Salary Minimum: $15.05- $19.58 hourly.
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: Until Filled.

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information
This position is also responsible for promoting a customer-friendly environment, and providing superior service to our patients, students, faculty, and employees. “Augusta University is a patient-and-family-centered care institution, where employees partner everyday with patients and families for success.”
Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity
Augusta University of Augusta is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy of the University to recruit, hire, train, promote and educate persons without regard to age, disability, gender, national origin, race, religion, sexual orientation or veteran status.

To apply, please visit: https://careers.hprod.onehcm.usg.edu/psc/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_SCHJOB_FL&Action=U



jeid-32c45233683d73498c13e3b372077a39