Office Associate

Augusta University


Job ID:250793
Location: Augusta University
Full/Part Time:Full-Time
Regular/Temporary: Regular


About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Location
Augusta University -
Health Sciences Campus:
1120 15th Street, Augusta, GA 30912

College/Department Information
The Department of Otolaryngology-Head and Neck Surgery at the Medical College of Georgia treats adults and children with ear, nose, and throat disorders, with emphasis on thyroid and parathyroid surgery, head & neck cancer, neck masses, endoscopic sinus surgery, otology, cochlear implants, plastic surgery, sleep surgery, skull base surgery, voice disorders, adult dysphagia, and complex airway reconstruction.
Our faculty are devoted to the education and development of outstanding clinicians according to core competencies of patient care, medical knowledge, practice-based learning, communication, professionalism, and systems-based practice. The five-year Otolaryngology Head and Neck Surgery residency program offers a broad range of clinical and academic experiences designed to produce world class otolaryngologists and includes intensive exposure to the medical and surgical management of all facets of our specialty.
State-of-the-art research facilities, a collaborative research environment, and outstanding clinical resources place the Medical College of Georgia at Augusta University at the leading edge of new scientific advancements. The department is currently conducting over 40 studies, and in the last five years has published over 140 papers, establishing it as one of the leading institutions for research. Our research is supported by the NIH and other external sponsors; it includes both basic and clinical investigation in all major areas of otolaryngology.

Job Summary
The Office Associate in this position provides administrative support to Otolaryngology faculty in a busy medical practice. The duties include, but are not limited to: providing phone coverage, obtaining required information to schedule patient visits and surgeries, assisting faculty members with patient dictation/clinical documentation/patient inquiries, handling internal and external correspondence, routing grant applications, maintaining multiple calendars, coordinating and scheduling meetings, making travel/lodging arrangements/preparing travel authorizations and expense reports, preparing teaching materials for seminars, and arranging visitor itineraries, maintaining filing system, ordering office supplies, and performing all other related duties as assigned.

Responsibilities

Provides administrative support to Otolaryngology Faculty and Advanced Practice Providers to Include: phone coverage, electronic fax distribution, work processing, preparation/planning for meetings and events, ordering scientific journals, maintaining calendars, assisting with teaching material preparation, travel and hotel arrangements, travel requests and expense statement processing, coordinating visitor itineraries, assisting with physician credentialing packets, distributing mail daily; Clinical support to Otolaryngology faculty and APPs in a very busy medical practice site, including but not limited to: processing patient dictations and clinical letters for referring physicians, coordinating/communicating required information to facilitate scheduling of patient appointments for visits and surgeries; Maintain office supply inventory and order supplies as needed; Schedule maintenance for department copier as needed; Perform all other related duties as assigned.

Required Qualifications
High school graduate or equivalent with a minimum of one year experience performing secretarial/clerical assistant duties in a professional office setting.

Knowledge, Skills, & Abilities

Ability to maintain confidentiality

Excellent interpersonal, written, and verbal communication skills

Proficient in Microsoft Office and other computer software/databases

Shift/Salary/Benefits
Shift: Days; Monday - Friday

Pay Grade: 7

Salary: $15.00/hour

Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment:
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

The primary work location for this position is within the Augusta University Medical Center or other Augusta University Health System Clinic Space and is subject to the Centers for Medicare & Medicaid Services guidelines. The selected candidate will be required to provide proof of COVID vaccination or an approved exemption. Your application to this position confirms you are aware of this requirement and agree to provide proof of either COVID vaccination or our organization's approval of a medical or religious exemption.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information:
This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success."

Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply
Consider applying with us today!

https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, please visit: https://careers.hprod.onehcm.usg.edu/psc/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?&Page=HRS_APP_SCHJOB_FL



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