Faculty Affairs Specialist

Augusta University

Job ID:250161
Location:Summerville Campus
Full/Part Time: Full-Time
Regular/Temporary: Regular


About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Location:
Augusta University -
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus:2500 Walton Way, Augusta, GA 30904

Job Summary
Oversees, manages, and coordinates the communications functions in faculty affairs and all programming related to faculty and administrator professional development. To this end the Coordinator serves as a liaison between Faculty Affairs and key stakeholders within Augusta University: AU Faculty, Human Resources, Special Events and Protocol, Instruction and Innovation, Research, College Deans, Department Chairs, and Communications and Marketing.
Responsibilities
The duties include, but are not limited to:

Event Oversight:
Provides high-level operational oversight for all Faculty Affairs and University Senate events. In concert with Associate Provost, plans and assesses Faculty Affairs programming and events. Manages all logistical components of official university events sponsored by Faculty Affairs. May be called upon by the Office of the Provost for assistance with logistical planning for Provost events.

Faculty & Administrator Development:
Manages faculty and administrator development program of the Office of Faculty Affairs. Provides oversight and guidance to the Faculty Development Advisory and Faculty Mentoring Councils; Responsible for the planning, scheduling, registration, program delivery and assessment for new faculty orientation, professional development programs and events. Supports faculty mentoring initiatives and serves as liaison with campus partners in mentoring and professional development.

Communications and Promotions:
Manages, coordinates, schedules, and monitors mass communications from Faculty Affairs. Maintains the Faculty Affairs web site; monitors and manages all intranet resources for faculty; In partnership with Communications and Marketing, is responsible for development and delivery of the unit's monthly newsletter/communique production.

Faculty Recruitment, Hiring, Onboarding & Retention:
Oversees and executes operations for faculty recruitment and hiring initiatives as directed by the Associate Provost; responsible for management oversight of the underrepresented faculty recruitment and retention initiative, responsible for communications to new faculty as they come onboard and initiates faculty onboarding upon hire. Serves as liaison between Faculty Affairs and all colleges and schools, Institutional Research, Human Resources, and other academic support units in the faculty recruitment and hiring process.

Other Duties
Other duties as assigned.

Required Qualifications
Bachelor's degree from an accredited college or university and three years experience in higher education
OR
Master's degree from accredited college or university and two years experience in higher education

Other Required Qualifications
Demonstrated and successful work experience in one or more of the responsibility areas identified above

Preferred Qualifications

At least two years professional experience in developing and delivering professional development programming, preferably for faculty in higher education

Knowledge of faculty recruitment processes

Basic knowledge of marketing, communication, and marketing best practices

Knowledge of Web development and maintenance

At least two years professional experience in event management

Demonstrated quality and experience in customer service

Knowledge, Skills, & Abilities:

Ability to act independently as well as be a team player.

Ability to coordinate, oversee, and manage multiple administrative functions within a multi-person office.

Ability to supervise student workers.

Ability to manage budgets and business processes.

Ability to analyze, interpret, recommend, and implement policy and procedural guidelines.

Ability to maintain confidentiality

Knowledge of and proficiency in the use multiple software programs (e.g., Microsoft Word, Excel, Outlook, Banner, Box PowerPoint).

Excellent interpersonal and professionalism skills and the ability to exercise judgment, tact, and discretion in dealing with a wide variety of senior administrators, faculty, staff, and members of the community.

Considerable knowledge of business English, good writing skills, and the ability to communicate effectively using both written and verbal skills.

Well-organized, detail-oriented, and possess the ability to work in a fast-paced environment, multitask, and adjust workload to handle multiple responsibilities simultaneously.

Be able to understand and follow complex oral and written instructions, and establish and maintain effective working relationships with other employees, faculty and staff.

Fundamental knowledge and understanding of policies and procedures related to Faculty Affairs.

Extensive wor1cing knowledge of the organizational structure of Augusta University and the roles and responsibilities associated with the various units and administrators.

Experience with and ability to work in a matrix organizational structure.

Shift/Salary/Benefits:

Shift: Days/M-F (work outside of the normal business hours will likely be required of an employee in an exempt level position)
Pay Grade: 15
Salary Minimum: $38,913.00/Annually - $52,533.00
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 9/30/22 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information
This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success."
Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply
Consider applying with us today! https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365

To apply, please visit: https://careers.hprod.onehcm.usg.edu/psc/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_SCHJOB_FL&Action=U



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