Business Operations Specialist

Baylor College of Medicine

Houston, TX

ID: 7119835 (Ref.No. 14337-en_US)
Posted: January 6, 2023
Application Deadline: Open Until Filled

Job Description


The Therapeutic Innovation Center is seeking a highly motivated and capable professional to serve as a Business Operations Specialist. This position will play an essential role in managing the day-to-day business operations of a fast-paced, expanding research center by performing and implementing strategic financial, human resources, research administration and operations activities in cooperation with center leadership. This position requires excellent organizational skills and the ability to multi-task and the ideal candidate will possess great customer service skills, self-motivation, attention to detail, and a willingness to learn and assist others. The role also includes working directly with center leadership to set and achieve center goals and initiatives.


This position may offer the flexibility of a hybrid work schedule.

Job Duties

The Business Operations Specialist will work closely with the Co-Directors and Administrator for the center to help implement functional operations across all mission areas. This position will require the following duties:

• Performs and helps oversee the daily operations of the leadership office (2 co-directors and administrator) which will include but is not limited to financial, human resources, compliance, business development and process improvements.
• Assists Center Administrator with annual budget, forecasting revenue and expenses for clinical, education, and research missions.
• Develops, manages, prepares and controls the centers operational and research budgets and a variety of financial data reports. Establishes financial and operational systems to monitor, control, and verify expenditures while carrying out financial analyses.
• Manages the human resources activities for the center, including but not limited to, preparing annual personnel budget, establishing staffing plans according to budget and need, developing position descriptions in conjunction with co-directors, visa processing, recruitment, orientation, on-boarding, the annual compensation processes, and off-boarding in support of center leadership.
• Monitors analytics in PowerBI and processes changes to labor distribution in PEPTS, assures accurate cost and effort reporting is in place for faculty and staff.
• May oversee center support positions to ensure accuracy and compliance in day-to-day transactions.
• Plans, executes, and manages a variety of special projects to ensure that implementation and prescribed activities are carried out in accordance with specified strategic objectives. 
• Manages and executes the internal and external center communication projects in conjunction with co-directors and other stakeholders. 
• Manages THINC membership enrollment and Pilot Project process for the center.
• Manages and tracks administrative contracts for the center.
• Develops, recommends, and implements standard operating procedures and process improvement projects and actively collaborates with key center and College stakeholders to maximize effective business operations and productivity.
• Develops and prepares reports for grants, general appropriations, endowments, and other funds.
• Performs difficult and complex administrative tasks and other job-related duties as assigned.

Minimum Qualifications

  • High School diploma or GED.
  • Four years of relevant experience.

Preferred Qualifications

  • Bachelor’s degree. 
  • Experience with project management software Asana, Microsoft OneDrive and SharePoint. 
  • Experience with SRM, SAP, Concur and SuccessFactors.



Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.


Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.



Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.