Program Coordinator

University of Oklahoma

Oklahoma, OK

ID: 7121724 (Ref.No. ta230101)
Posted: January 20, 2023
Application Deadline: Open Until Filled

Job Description

Job Description


The Program Coordinator is responsible for collaborating with OU faculty & staff and institutional partners in developing and implementing faculty-led study abroad programs to support student global learning. This position will work with programs around the world including at the OU Study Centers in Arezzo, Italy and Puebla, Mexico. We are seeking positive, creative individuals to join our highly collaborative team of study abroad professionals! Potential to hire up to two candidates from this search.


  • Develop faculty-led program budgets, itineraries, and logistics in collaboration with faculty, departments, and institutional partners
  • Clearly communicate program policies, procedures, deadlines, etc. to students, faculty, staff, and external organizations/institutions
  • Advise students and faculty/staff before, during, and after the experience (including pre- departure processes, orientation, and reentry programming)
  • Conduct information sessions, campus recruitment, study abroad promotion and other outreach activities (examples include classroom visits, informational sessions, tabling, presentations to student groups, social media and other electronic promotions, etc.)
  • Manage financial/payment processes of programs including contracts, budgets, and payments and support the timely execution of such processes by the responsible parties
  • Create and maintain study abroad brochures within the Terra Dotta study abroad application management software system
  • Maintain database records and files including rosters, student data, and budgets
  • Conduct program assessments and evaluations
  • Perform other duties as assigned

This position is based in Norman, Oklahoma. Hybrid work schedules are available, with up to two days remote possible.


Job Requirements


Required Education: High School Diploma or GED and some College, AND: 

  • 18 months experience in office supervision, management or student services


  • Ability to communicate verbally and in writing.
  • Ability to accurately read and understand written materials and instructions
  • Proficient navigating and maintaining databases
  • Detail oriented for accuracy of data and information
  • Ability to produce reports and complete work within deadlines
  • Ability to communicate well and build rapport with students, faculty and staff
  • Attention to detail and managing complex processes
  • Ability to facilitate meetings and engage in public speaking
  • Ability to engage in strategic thinking and planning
  • Competency in creating, organizing, and maintaining data


  • None

Advertised Physical Requirements:

  • Sit for long periods of time. Ability to engage in repetitive motions. 
  • May be required to bend, lift, stoop, and carry.
  • Standard office environment. 
  • Regular pressure to meet productivity standards

Departmental Preferences:

  • Master's Degree in Student Affairs, Higher Education Administration, International Studies, Area Studies, or related field·        
  • Knowledge of Terra Dotta study abroad application management software·        
  • At least one significant international or intercultural experience

Supervision: 0 - 3 Student employees

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit

Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.