Manager, Administrative

University of Utah

Salt Lake City, UT

ID: 7122412
Posted: January 30, 2023
Application Deadline: Open Until Filled

Job Description

Job Summary
This position will handle administrative tasks and projects relating to the Department of World Languages & Cultures. Strong self-motivation, task prioritization, organizational skills, and a solution-oriented approach are vital assets for this position.

The Admin Manager directly manages department leadership obligations by staying on top of and coordinating priorities, managing conflicts, and timely providing information and updates. In addition, the Admin Manger is responsible for supervision, organizing, directing and/or controlling various operational aspects pertaining to administrative functions. These areas may include (but are not limited to) administrative support, data/records maintenance, staff management, financial operations, supply management, telecommunications, and office equipment maintenance.

Develops and implements policies and procedures in the areas of faculty affairs, staff management/development, and student service goals and objectives that are consistent with the University of Utah’s policies.
Supervises the activities of support staff as needed, including planning and organizing workflow, coaching, training, and developing professional skill set.
Develops departmental projects and strategies consistent with the Department of World Languages & Cultures, the College of Humanities, and University of Utah.
Facilitates Human Resources, including hiring, onboarding/offboarding, recruitment, and payroll.
Coordinates with Retention, Promotion, and Tenure (RPT) chair and candidates’ documents, subcommittees, and organizing meetings. Advances candidates’ information in Interfolio.
Coordinates and assists department travel, assisting faculty in Concur and processing non-faculty travel.
Manages department budget. Maintains accounts, billings, and financial reports. Assigns costs and analyzes alternative line items. Makes budgetary recommendations and adjustments.
Oversees department’s facilities and manages departmental classrooms and meeting spaces.
In charge of department purchasing, inventory, IT, and supplies.
Responds to facility needs including space planning, key inventory, repair requests, and authorizing secure door access.
Handles a wide range of academic affairs related to faculty recruitment, faculty, part-time faculty and visiting scholars.

Minimum Qualifications
Bachelor’s degree in a related area or equivalency (2 years related work experience may be substituted for 1 year of education). Four years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required.

Master’s degree in a related area may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Type Benefited Staff
Special Instructions Summary
Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.