ADMINISTRATIVE ASSISTANT II
Posted: January 30, 2023
Application Deadline: Open Until Filled
The Wisconsin Surgical Outcomes Research Program (WiSOR) is seeking an Administrative Assistant II to support our rapidly growing program. WiSOR is an interdisciplinary, multi-investigator research program that supports a wide variety of outcomes-focused research, including health care disparities, comparative effectiveness research, patterns of care, and performance and safety in surgical care. The mission of WiSOR is to improve the quality, safety, and effectiveness of surgical care through research and innovation. This position will play a vital role in advancing this mission. In addition to providing executive support to the WiSOR faculty directors, this position will provide general administrative support to WiSOR and the WiSOR Assistant Director. An ideal candidate will have great organizational skills, is able to prioritize, and is flexible to accommodate a fast-paced environment.
SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.
RESPONSIBILITIES: Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision
70% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
5% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
5% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
10% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
10% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
INSTITUTIONAL STATEMENT ON DIVERSITY:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
- At least two years of experience providing administrative support
- Experience scheduling meetings and maintaining multiple calendars
- Experience providing staff support to multidisciplinary teams