Sr Admin Support Specialist

University of Oklahoma

Oklahoma, OK

ID: 7122611 (Ref.No. ta230103)
Posted: February 1, 2023
Application Deadline: Open Until Filled

Job Description

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Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problems, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence.

Maintains office files that may be of a confidential nature.
Schedules various appointments for office personnel and ensures administrative details are completed.
Receives incoming calls for office personnel and refers to appropriate person. Records messages or responds to caller with routine information. Services as a contact person for other employees or the outside public.
Responsible for typing correspondence, reviews and responds to routine correspondence for the office personnel.
Prepares various reports, to include but not limited to expenditures, budgetary records and student or resident rotation schedules. Makes copies and assembles materials.
Opens, routes and prepares incoming and outgoing mail. May run errands for the department.
Makes travel arrangements.
Performs related duties as assigned to successfully fulfill the function of the position.

Job Requirements

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Required Education: High School diploma or GED

Experience: 24 months office, clerical, or administrative experience.

Skills:

Effective oral and written communication.
Good organizational and interpersonal skills, and ability to produce work with frequent interruptions.
Ability to work independently.
Excellent computer skills.
Strong service orientation.
Maintains confidentiality
Detail-oriented for accuracy of data and information
Organized and able to handle multiple projects and deadlines
Able to communicate well and build rapport quickly with student, faculty, and staff
Able to produce reports and complete work within deadlines
Strong initiative to solve problems
Comfort with data and numbers
Proficient in Microsoft Office
General office skills: drafting letters, scanning, multi-line phones, faxing, and mail.

Certifications: Valid Oklahoma Driver's License

Advertised Physical Requirements:

Frequent exposure to interruptions. Ability to crouch, pull, push, reach, move, an engage in repetitive motions. Communicate, including expressing oneself or exchanging information with others, and See, including color, depth perception, and clarity

Department Preferences:

Student Services experience
Design, process improvement, or project management experience.
Administrative assistant experience.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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