Events and Technology Coordinator

Ball State University

Muncie, IN

ID: 7122671 (Ref.No. BSU35650)
Posted: February 2, 2023
Application Deadline: Open Until Filled

Job Description

Manage all event related technical and audiovisual operations for events held within the L.A. Pittenger Student Center; assist in reserving meeting room space in the Student Center and other locations across campus; assign rooms and equipment to meet the needs of the customers (students, university departments and the Muncie community).

The Ball State University Student Center has an opportunity for an Events and Technology Coordinator. The Events and Technology Coordinator manages all event related technical and audiovisual operations for events held within the L.A. Pittenger Student Center; assists in reserving meeting room space in the Student Center and other locations across campus; and assigns rooms and equipment to meet the needs of the customers. This full time opportunity comes with a great benefits package that includes tuition discounts for staff and dependents, medical and prescription plans, dental, vision, flexible spending and health savings accounts, paid time off, holiday pay, retirement programs, employee discounts to the pools and workout facilities, and much more! Come and be a part of the Ball State Student Center team!

Job Function:

Minimum Education:

Associate's degree or equivalent.

Minimum Experience:

Over one year of experience working with events and conference audio/visual equipment including set-ups, connectivity and technology.

Preferred Experience:

Experience with event equipment (tables, chairs, stages, trussing, etc.) set up, usage issues, equipment purchasing, inventory management, risk management, A/V technological equipment, knowledge of maintenance requirements, supervisory experience.

Duties and Responsibilities:

Supervise and operate technical and A/V equipment during scheduled events.
Enter into database reservations system all information for meeting rooms in the Student Center.
Provide on-site production assistance.
Provide information to the Office of Student Life, Office of Conferences and Special Events, other university offices, and the Muncie community regarding space availability for specific dates and times.
Respond to email and telephone inquiries regarding space reservations in the Student Center and/or other locations across campus.
Prepare detailed worksheets/diagrams on rooms, equipment needed, and set up required.
Provide technical expertise in a consultant capacity to clients and colleagues in regards to event client's needs.
Responsible for recruiting, hiring, training, supervising and evaluating student staff team.
Provide back up support to the Office Coordinator and Facilities Assignment Coordinator in their absence.
Perform other related duties as assigned.
Maintain regular and predictable attendance as required by this position.

At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.

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