Summary

The Pediatric Hematology-Oncology Fellowship Program at Texas Children's Hospital and Baylor College of Medicine in Houston, Texas is an ACGME-accredited training program currently offering 6 first-year fellowship positions per year. It is one of the largest training programs in the subspecialty and among the finest and most diverse in the nation. This position will assist with fellowship interviews and administrative functions associated with the fellowship program. The Coordinator, Program Management will assist with the administrative functions related to the Hematology-Oncology Fellowship Program. This includes coordinating and scheduling the fellowship recruitment process. Ensuring program compliance by managing ACGME accreditation requirements, maintaining fellow portfolios, coordinating visiting resident and medical student approvals, on-boarding incoming fellows, fellows financial approvals, and tracking licenses renewals.

Job Purpose

Provides administrative support for an education program, including undergraduate, graduate, residency, fellowship, clerkship, continuing medical education, or other College-affiliated education programs. 
 

Job Duties

• Coordinates and update the monthly SPOK schedule.
• Prepares and send quarterly fellow evaluations.
• Completes the monthly meal plan for night float coverage.
• Assists with fellowship graduation ceremony.
• Maintains and track fellows licensing.
• Maintains and update MEDHUB.
• Coordinates calendars for assigned faculty.
• Serves as administrative support for assigned faculty.
• Manages Provider scheduling database.
• Oversees miscellaneous surveys through Survey Monkey.
• Prepares and send out monthly email notices to fellows.
• Manages email distribution groups.
• Oversees resident and medical student approval process. 
• Assists with on-boarding incoming fellows.
• Coordinates and schedule yearly SOC meetings.
• Coordinates payment approval forms for fellow needs and trip requests.
• Other administrative tasks as assigned (order supplies, distribute mail, stock breakroom, submit coffee orders, oversee conference room scheduling, & submit facilities work orders)

Minimum Qualifications

• High School diploma or GED.
• Two years of relevant experience.

Preferred Qualifications

• Bachelor's degree.
• Two years of administrative office experience.
• Strong and professional communication skills.
• Proficiency in Microsoft Office.