JOB SUMMARY:
This position provides coordination and support to the unit, which is comprised of the Office of Summer Term, Badger Precollege, and the Office of Youth Protection. The Academic Program Specialist is a central resource to the unit and is instrumental in ensuring the teams have the tools and resources needed to support their work. Primary responsibilities include event planning and coordination, administrative support, and marketing and communications. Examples of projects for this position may include:

- Planning and staffing campus events during summer enrollment week to connect with students
- Coordinating unit sponsored campus meetings, including securing catering, IT support for presentations etc.
- Assisting Directors and Marketing Account Managers with reviewing content and design for marketing and communications

General direction will come from the Associate Dean, Assistant Deans and Directors.

Successful candidates will be detail-oriented, have excellent organizational and communication skills, strong interpersonal and teamwork skills, and have the ability to work independently as well as cooperatively within a dynamic team in a fast-paced setting. Effective interaction with staff, students, campus partners, and external organizations such as vendors is required. This individual should be comfortable with some task ambiguity, as work demands fluctuate annually.

The Division of Continuing Studies is a supportive and dynamic working environment. We support the campus community and the teaching and learning mission of UW-Madison through a variety of initiatives including but not limited to Summer Term, Badger Precollege, Office of Youth Protection, Professional Degrees and Certificates, professional development, and special student admissions.

- Event and meeting coordination - Coordinate unit sponsored events including room reservations, prepare meeting materials (ppt, handouts, etc.). Provides year round coordination and staffing for student outreach, including SOAR in the summer.

- Office administration and unit support - Identifies program needs, contributes to the development of unit workflows, schedules logistics and secures resources for meetings, events, and interviews. Drafts communications and assists with travel, registration, and other purchases using P-card or other purchasing processes. Provides support for committees and responds to email and phone inquiries.

- Marketing - Liaison to internal marketing department and academic units. Provides assistance to the Directors and Marketing Account Managers to keep projects on schedule.

- Supervises student employees for the unit, including hiring.

- Coordinates program components and evaluates program effectiveness and provides recommendations for improvement - Project coordination will require a combination of project management and adaptable interpersonal skills and is responsible for developing and maintaining project schedules, and tracking budgets. Collaborative tasks will involve close cooperation with internal partners across campus such as room reservations, advising, and other stakeholders.

RESPONSIBILITIES: Contributes to the development, implementation, administration, coordination, and evaluation for one or more academic programs to ensure effectiveness in meeting departmental and student development goals and initiatives. Strives to create a welcoming, equitable, and inclusive work environment.
30% Utilizes independent judgement regarding development, implementation, promotion, and evaluation for one or more academic programs, initiatives, or events
30% Identifies program, needs, contributes to the development of unit workflows, schedules logistics and secures resources for meetings, events, and interviews
20% Coordinates program components and evaluates program effectiveness and provides recommendations for improvement
10% May supervise the day to day activities of one or more academic programs and resolves issues exercising discretion to meet unit goals.
5% Marketing ? Liaison to internal marketing department and academic units. Provides assistance to the Directors and Marketing Account Managers to keep projects on schedule.
5% Supervises student employees for the unit, including hiring.
INSTITUTIONAL STATEMENT ON DIVERSITY:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

EDUCATION:
Required
Bachelor's Degree

QUALIFICATIONS:
The ideal candidate will have demonstrated experience working in an administrative capacity, providing outreach and organizing event planning. Demonstrated competency in Microsoft Office Suite (e.g., Excel, PowerPoint) as well as an interest in growing technical skills.

These core skills and competencies are required:
- Experience in project management, educational administration or managing an office (one year).
- The ability to develop and maintain strong, collaborative working relationships.
- Exceptional customer service orientation (welcoming and responsive to staff and student requests, deadline oriented, motivated to produce high quality work).
- Strong organizational, planning, and coordination skills with the ability to multi-task.
- Ability to work effectively as a team member but also be comfortable working independently under general supervision.
- Experience using Excel or Google Docs for coordinating, processing, and tracking data (one year).

The ideal candidate will have these core skills and competencies:
-Ability to effectively communicate, collaborate and negotiate with diverse audiences.
-Attention to detail and accuracy, as well as demonstrated exceptional written and oral communication skills.
-Ability to adapt to the shifting demands and independently prioritize responsibilities in a fast-paced environment, as work demands fluctuate.
- Have a flexible working style and strong work ethic.
-Ability to exercise judgment appropriately.

WORK TYPE:
Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

APPOINTMENT TYPE, DURATION:
Ongoing/Renewable

SALARY:
Minimum $48,000 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $48,000 but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).

ADDITIONAL INFORMATION: