Development Assistant

Ball State University

Muncie, IN

ID: 7127774 (Ref.No. BSU36180)
Posted: March 10, 2023
Application Deadline: Open Until Filled

Job Description

Organize, coordinate, and provide administrative and secretarial support for the assigned Directors of Development; communicate with major donors, organizations, and university offices; maintain and update confidential information.

Ball State Foundation is driven by our commitment to students, alumni, donors, and the exceptional individuals on our team. We place an emphasis on fiscal responsibility, the principles of accountability, transparency, and responsible stewardship. Join our team as we continue to grow the culture of beneficence for Ball State University through focus on intentional engagement and exceptional fundraising as we embark on our most ambitious fundraising goal ever — to take student support to the next level, both financially and academically.

Job Function:

Minimum Education:

Associate’s degree OR:
1. An equivalent combination of two years of education and related experience in secretarial science, office administration, or related field OR
2. Two years of related experience in secretarial science, office administration, or related field.

Preferred Education:

Bachelor's degree.

Minimum Experience:

One year of secretarial, office, or related experience.

Preferred Experience:

Additional administrative or database experience; efficient in Microsoft Office applications including Word, Outlook and Excel; prior Ball State experience; experience working with clients or donor relations.

Duties and Responsibilities:

Provide administrative and secretarial support for assigned Directors of Development; compose, format, and prepare general office correspondence, reports, agendas, and proposals; provide general office and reception support; answer phones; greet visitors; copy documents, open and prioritize mail; organize Director’s filing systems and offices.
Schedule and arrange meetings for assigned Directors of Development with donors/prospective donors and university administrators; maintain extensive, detailed calendar.
Prepare itinerary and secure travel arrangements for assigned Directors of Development for purposes of meetings, donor cultivation, and stewardship; coordinate all travel details; process travel authorizations; compile and submit expense reports.
Compile and submit weekly and monthly activity/fundraising reports for assigned directors.
Research donor information using university databases (Reeher, Blackbaud/NXT, Chrome River, Microsoft Office/Excel, internet search engines); compile information and produce reports; enter interactions in databases; maintain confidentiality.
Coordinate and arrange on and off campus donor related functions involving university personnel, volunteers and major donors.
Contact and provide detailed information to donors/prospective donors and campus personnel regarding gifts, contributions, and campaign needs; answer questions, and generate correspondence; prioritize major projects.
Enter purchase orders in Banner.
Provide back up support for other development assistants.
Perform other related duties as assigned.
Maintain regular and predictable attendance.

At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.

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