ACADEMIC PERSONNEL MANAGER

University of Oklahoma

Oklahoma, OK

ID: 7128041 (Ref.No. ta230634)
Posted: March 14, 2023
Application Deadline: Open Until Filled

Job Description

Job Description

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The Dodge Family College of Arts and Sciences Dean’s Office seeks an Academic Personnel Manager (APM) to join its team.  Under the general direction of the Associate Dean for Faculty Development and Community, the APM performs professional work of managing and directing recruitment, hiring and payroll activities for all permanent faculty positions and other academic positions such as student employees within the College. The APM also works closely with other College members of the personnel and operation teams and is responsible for training and presenting on academic recruitment and payroll processes to college departments, conducting timely and accurately compensation while ensuring compliance with established university and DFCAS policies and procedures, maintaining academic data records which includes financial, budgetary, and payroll data, and for analyzing and preparing reports for various constituencies in the Dean’s Office.

Other responsibilities follow:

  • Provides direction and leadership of recruitment and payroll operations across the College, ensuring the development of effective teams to provide the highest level of service;
  • Reviews and approves ePAFs for permanent faculty and other academic appointments;
  • Prepares Memo of Understandings for Chairs, Directors, and other faculty agreements;
  • Manages faculty recruitment and hiring processes;
  • Supervises a Senior Accounting Specialist;
  • Maintains faculty database, instructional budgets, and other complex spreadsheets;
  • Ensures budgeting and funding availability of associated academic payroll actions;
  • Provides expertise to the College with university systems such as Interfolio and Peoplesoft as well as university processes for recruitment, hiring, and payroll changes;
  • Interacts with all levels of faculty and staff;
  • Services as a liaison for the College with offices across campus such as Provost’s Office, Payroll & Employee Records, Human Resources, Shared Business Services Center, and Budget Office
  • Performs various duties as needed to successfully fulfill the functions of the position

 

 

Job Requirements

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Required Education:  Bachelor's Degree in Accounting, Finance, Business, Management, or related field, AND: 

  • 24 months of office management, financial management, or related experience.

Equivalency & Substitution:  Will accept 48 months of related experience in lieu of the Bachelor's degree

Skills:

  • Working knowledge of office procedures
  • Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)

Certifications:

  • None

Advertised Physical Requirements:

  • Standard office environment with extensive computer use.
  • Must be able to engage in repetitive motion including movements of the hands, wrists and fingers and communicate effectively.
  • Must be able to travel to offices across campus.

Departmental Preferences:

  • More than  2 years of experience in a related field; preferable an administration environment performing duties similar to what is outlined in job posting
  • University or Higher Education payroll and financial experience
  • Maintain discretion for confidential information and appropriately handle critical information and sensitive situations.
  • An effective communicator; with strong interpersonal and oral and written communication skills and the ability to effectively interact with designated faculty and administrations, as well as with Dean's Administration.
  • Self-motivated; with a high level of ability to work with minimum supervision.
  • Advanced Excel skills with ability to build and manipulate spreadsheets.
  • Collaborative and comfortable working as part of a team to interpret and establish policies and procedures.
  • Solution oriented and able to exercise sound judgment to solve problems within the scope of the position.
  • A multi-tasker capable of managing your designated workload while providing quality service and meeting deadlines through organization, interpersonal skills and prioritization of activities.
  • Confident in developing and managing budgets, projecting expenditures and managing recommended solutions.
  • Flexible to shifting priorities.
  • Computer aptitude, including word processing and spreadsheet development.
  • Maintain and navigate databases.
  • Ability to write professional letters and agreements

Supervision: One staff member and provide direction to Departmental Staff

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.