The University of Oklahoma Press seeks a Finance and Administration Associate to join the premier publisher of academic, regional, and general interest books in the state of Oklahoma. We are looking for a hands-on, detail-oriented finance and administration professional with excellent organizational and problem-solving skills necessary to provide a variety of accounting, financial and administrative functions to support the activities of the Press. Reporting to the Director of Finance and Administration, this is an environment where flexibility and adaptation to change and teamwork is key. This is a full-time position with comprehensive benefits located at the OU Press building on the North Norman campus with a hybrid work model option available for experienced candidates.    

Essential Duties:

• Organizes, coordinates and performs clerical and administrative functions following established standards
• Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions
• Answers questions, provides information and handles complaints for internal and external customers
• Updates office procedures for a more efficient operation when necessary
• Assists with preparation of budgets, controls delegated budgetary expenses and maintains budgetary records
• Approves departmental expenditures within predetermined guidelines
• Reviews billing from contractors and vendors, adjusts as needed
• Establishes and maintains filing systems including confidential documents
• Assists with design and selection of departmental computer programs
• Selects, supervises, trains and evaluates performance of assigned staff
• Prepares staff schedules and monitors and approves time worked
• Coordinates departmental personnel and payroll issues
• Plans and coordinates special projects
• Schedules appointments and makes travel arrangements
• Collects and disseminates information for internal and external customers
• Assists in the month end close procedures i.e., journal entries, analysis, and account reconciliations. This includes the work in process to inventory process
• Assists in the preparation of monthly financial statements, annual reports and ad hoc reports and analysis as needed   
• Maintain the account receivable function including, but not limited to: cash receipts, accounts receivable, billing and subsidies
• Assists with our rights, permissions, licensing, and contract operations
• Prepare data for industry reporting, including AUPresses Operating Statistics, quarterly sales reports, and biannual compensation survey and provide analysis of subsequent reports for the Press leadership team  
• Manages our incoming house copies of new books and distribute them as required. This includes management of our mint collection
• Manages Royalty operation including, but not limited to: author & contract set up, royalty payment processing, contact archiving
• Where applicable, identify areas to improve workflow and improve documentation. Assist management in implementing efficiencies and improvement measures 
• Monitor and track title subsidies, grant income, and subsidiary rights income  
• Perform special duties and projects as assigned