Job Profile Summary

Broward College currently has an exciting job opportunity available for a Senior Executive Assistant reporting to the Vice President of Talent and Culture. The position requires a mission driven, value-based individual with the desire to be the best at their craft.

The Senior Executive Assistant to the Vice President, Talent and Culture plays an essential role in the department’s success. Under limited supervision the Senior Executive Assistant leads a diverse range of support activities for the department, which requires comprehensive administrative, organizational, and operational skills.

This role requires a sharp, experienced executive assistant who enjoys solving complex problems and is motivated by flawless execution, and who excels in behind-the-scenes supporting roles. The individual must have exceptional communication and interpersonal skills with the ability to maintain strong interpersonal relationships with employees at all levels of the organization. The ideal candidate is poised, professional, and enjoys working in a fast-paced high energy environment.

  

Minimum Education:

• Associate degree required. Bachelor's degree strongly preferred.  

Minimum Experience/Training:

• Seven years of general administrative support, office, or related experience required. Three years must be at the executive/office management level.
• Two years of supervisory or lead experience required.
• Experience in human resources and/or a higher education setting preferred. 

Essential Functions:

In Talent and Culture, we take pride in creating an employee first culture while providing white glove, best-in-class service to our stakeholders.

• Train and coordinate work of part-time office support staff, student employees, and/or temporary staff. Requires office management and supervisory skills.
• Strong ability to design effective presentations utilizing Microsoft PowerPoint and/or other presentation software.
• Compose and/or assist in the development of manuals, annual reports, and/or similar documents.

• Assists the Talent and Culture department with the coordination of college-wide annual events including, but not limited to the end of year celebration, employee recognition, and 5K runs.

• Monitors and orders inventory, selects vendors, and authorizes purchases. Responsible for staying within budget and following budgetary guidelines; participates in the planning of budgets.

• Schedules complex appointments, meetings, and travel arrangements working with multiple calendars and constituents; attends meetings; records, interprets, and distributes minutes from said meetings. 

• Performs other related duties as required

Knowledge, Skills, and Abilities:

• Ability to recognize needs of unit and how it impacts other areas within the department and throughout the College
• Advanced and varied computer software skills required. Able to identify and learn new programs and software skills as necessary. Easily negotiates Internet and can perform more complex searches
• Excellent interpersonal and communication skills to represent Talent and Culture throughout the College community

Competencies:

Respect for Others

Demonstrates respect for team members and constituents by valuing their contributions toward the goals of the work unit and the College. Maintains professionalism and contributes to a cohesive work environment

Teamwork

Cooperates and collaborates with individuals & groups that supports the mission and values of the College

Works effectively with all individuals and contributes to a positive environment by working with a diverse population of students, faculty, staff and external constituents. Contributes to an inclusive, respectful, and empowering working environment that welcomes varying perspectives

Flexibility & Adaptability

Adapts approaches as situations in the work environment changes. Supports change based on the environmental needs, emerging technologies, and system upgrades

Technical Expertise

Effectively applies concepts, theories, methods, tools, techniques, and expertise in administrative and clerical support

Continuous Improvement & Learning

Actively develops one's own skills and explores opportunities for personal learning and continuous development within the job's functionality and in support of the goals and mission of the department, division and College

Broward College offers an exceptional benefits package including, but not limited to:

• Healthcare Insurance (Medical, Dental & Vision)
• Retirement Options – Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan
• Wellness Program
• Vacation/Paid Time Off
• Winter and Spring Break Off
• Paid Parental Leave
• Tuition Assistance and Tuition Reimbursement available to employees and family members

Interested candidates may address questions to jobs@broward.edu

About Broward College

Broward College is a nationally ranked institution of higher education in Broward County, Florida, providing residents and non-residents with access to high-quality, affordable education.

The College offers several areas of study, including certificate programs, two-year university-transfer degrees, two-year career degrees, bachelor's degrees, and continuing education courses.

Broward College is the largest institution of higher education in Broward County, serving nearly 60,000 students annually representing 150 countries of origin and 50 languages. Approximately, half of our students are Pell grant recipients, and approximately half of our students are first generation college students.  With more than 4,000 colleagues, Broward College serves as a critical economic engine for Broward College, generating more than 1.7 billion in economic impact for Broward County, and driving opportunities for economic mobility for all of Broward County. 

Broward College has been nationally recognized by the Aspen Institute in 2021 as a Finalist with Distinction and has been named a finalist for the 2023 Aspen prize.  The College continues to receive recognition for its transformational work to improve institutional culture and care for its employees as recognized by the College and University Professional Association for Human Resources (CUPA-HR) 2022 National HR Excellence Award.

As an equal access and employment opportunity institution, Broward College is committed to a tradition of increasing and retaining an intellectually, culturally, and ethnically diverse student body and workforce and focusing on the success of our students, faculty, and staff while strengthening our local and global communities.

Job Title

Senior Executive Assistant to the Vice President Talent & Culture

  

Position Number

P0005689

    

Job Status

Full time Regular

    

Department

Talent and Culture Administration

  

Location

Cypress Creek Administrative Center

    

Pay Grade

415

    

Salary

$47,451 - $54,569 Salary commensurate with education and experience.

  

Work Shift

First Shift

   

Work Schedule

Monday-Friday/weekends/varies

   

Hours Per Week

40

   

Posting End Date

Open Until Filled

   

Comments

To be considered for this position, a completed online employment application along with a resume is required.

   

Designated Essential Personnel

No

   

FLSA Status

Exempt

   

Position Classification

Professional Technical Staff (PTS)

   

Special Instructions to Applicant:

For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to jobs@broward.edu or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to.

Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.

**Please note that multiple documents can be uploaded in the “Resume/CV/Transcript/License/Certification” section of the application**

Please refer to link with the instructions on how to submit an application with multiple documents. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf. 

Employment is contingent upon successful completion of the required background screening process.

Broward College uses E-Verify to check employee eligibility to work in the United States.  You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.

  

Diversity and Inclusion are a priority at Broward College
Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification.

For inquiries regarding Title IX and the college’s non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7288, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309.

Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at nanders1@broward.edu.

Disclaimer

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.