Administrative Assistant 3
ID: 7134867 (Ref.No. ej-4015046)
Posted: March 17, 2023
Application Deadline: Open Until Filled
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.
Augusta University – Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
The Administrative Assistant III serves as the primary administrative support for the Vice President of Enrollment and Student Affairs and the Associate Vice President and Dean of Students: manages complex calendars, sets meetings, handles all administrative work and scheduling for the student conduct process, hiring and personnel action processing in the portfolio of the AVP and Dean of Students, and assists with the planning and implementation of divisional events. This position provides administrative support for units within the portfolio of the AVP and Dean of Students, including the Associate Dean, Student Health Services, Student Counseling and Psychological Services, Student Wellness Programs, and Testing and Disability Services.
Responsibilities include, but are not limited to: Serve as the administrative assistant for the Vice President of Enrollment and Student Affairs and the Associate Vice President and Dean of Students to manage calendar, meetings, and travel authorizations. Works closely with administrative support staff in the president's Office, Provost's Office, EVP's and VP's on calendaring and approvals (e.g., contracts, routing documents, etc.). Collects paperwork and documentation for the division. Maintains and protects all confidential verbal and written communication. Management of special projects, events, and initiatives, as assigned by the Vice President. Manage the office reception area for the Office of the Vice President of Enrollment and Student Affairs and the AVP and Dean of Students. Supervise the student assistants. Answer telephone calls and greet visitors to the office. Manages equipment inventory and space inventory. In coordination with Business Operations Specialist, handle financial matters including but not limited to PeopleSoft and p-card expenditures, processing of travel requests and reports, and Foundation account expenditures. Provides budget support to offices in the AVP and Dean of Student portfolio including Student Health Services, Student Counseling and Psychological Services, Student Wellness Programs, and Testing and Disability Services including, but not limited to monthly reconciliation and keeping department advised of budget status. Assist and provide administrative and budget support to the Office of the Dean of Students such as expense statements, check requests, personnel hiring/PCF, prepares and processes requisitions and correspondence. Provides training for new administrative staff for the entire division, provides support and acts as point of contact for administrative assistants 1 and 2. Provides support for divisional campus events including Kick-Off, End of Year Celebration, trainings, and other meetings. Perform all other job-related duties as assigned.
Bachelor's degree from an accredited college or university in a related field and a minimum of two years progressively responsible experience in administrative support positions OR Associate's degree from an accredited college or university and five years of directly applicable experience OR High School Diploma, GED, or equivalent from a State or Federal accrediting organization and eight years progressively responsible experience in administrative support positions.
Knowledge, Skills, & Abilities
Ability to maintain confidentiality. Excellent interpersonal, written and verbal communication skills. Proficient in Microsoft Office and other computer software/databases. Detail-oriented with strong organizational, prioritization and multi-tasking skills; ability to serve a diverse population of students.
Shift: Days; Monday - Friday
Salary Minimum: $16.19 - Midpoint: $21.85
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 3/3/23 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.
Driver's License Statement
The Human Resources Division will request a driver's history report for the identified top candidate(s) for this position. We will initiate this through our Background Check Vendor; this report will come from the Department of Motor Vehicles. The selected candidate must have a valid driver's license.
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today! https://www.augusta.edu/hr/jobs/ Search Job ID: 255574Select University Faculty & Staff > External Applicants if you are a candidate from outside the universitySelect University Faculty & Staff > Internal Applicants if you are a current university employee If you need further assistance, please contact us at 706-721-9365
To apply, please visit: https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=255574&PostingSeq=1