Senior Admin Support Specialist

University of Oklahoma

Oklahoma, OK

ID: 7135139 (Ref.No. ta230683)
Posted: March 20, 2023
Application Deadline: Open Until Filled

Job Description

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Come join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities. OU HSC is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are currently building world-class institutes for the treatment of diabetes and cancer.

Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence.

Duties:

Maintains office files that may be of a confidential nature
Schedules various appointments for office personnel and ensures administrative details are completed
Receives incoming calls for office personnel and refers to appropriate person
Records messages or responds to caller with routine information
Serves as a contact person for other employees or the outside public
Provides information regarding location or availability of materials, resources, and services
Monitors and orders supplies for the office and completes requisitions
Responsible for preparing correspondence
Reviews and responds to routine correspondence for the office personnel
Prepares various reports and makes copies and assembles materials
May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight
Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays
Opens, routes, and prepares incoming and outgoing mail. May run errands for the department
Plans and organizes meetings and programs
Makes travel arrangements
Performs related duties as assigned to successfully fulfill the function of the position

Job Requirements

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Education: High School diploma or GED.

Experience: 24 months office, clerical or administrative experience

Skills:

Working knowledge of office procedures
General office and customer service skills
Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
Excellent interpersonal skills
Ability to work independently and as a team player
Ability to complete tasks in an efficient and timely manner
Must be detail oriented for accuracy of data and information
Ability to multitask, be organized, and self-motivated
Ability to work in stressful situations
Ability to communicate verbally and in writing

Working Conditions:

Physical: Sit for prolonged periods. Communicate effectively and listens. Engage in repetitive motion. Use of computer and telephone. Stand, stoop, bend, and reach.
Environmental: Standard office environment. Restaurant environment

Departmental Preferences:

Restaurant Administrative Experience

Supervision: 1-5

Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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