JOB SUMMARY:
This position functions under the general supervision of the Department of Anesthesiology Finance Associate Director. Responsibilities include, but are not limited to, providing accurate and timely fiscal management reports, advice, and analysis. This position is responsible for the interpretation of rules, regulations, policies and guidelines of varying complexity regarding appropriate handling, reporting and expenditure of funds. The position is also responsible for processing reimbursement and purchase requests.

Duties of this position involve responsible accounting, record keeping, and problem solving, which require the application of established accounting principles, policies and procedures for three agencies: clinical operations (UW Hospital and Clinics - UWHC), academic operations (University of Wisconsin-Madison - UW), and fund raising operations (UW Foundation-UWF) of the Department of Anesthesiology.

SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.

RESPONSIBILITIES: Primarily reviews, approves, and advises on a variety of advanced financial transactions. May prepare some financial transactions and reconciles transactions. Recommends controls and process improvements, troubleshoots advanced financial errors. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management.
10% Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
10% Creates general reporting for transactions
10% Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
10% Audits or reconciles original purchase documents with payments
5% Reallocates expenses to appropriate funding strings
10% Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
15% Answers advanced fiscal questions and provides information based on set materials and standards to various audiences
10% Reviews transaction processing internal controls and recommends policies and procedures
10% Support Department Operational services, with building maintenance requests, maintain and order office supplies, faculty lab coats, and business card orders, departmental shipping assistance
10% Departmental Property Administrator, tag and track all Capital Assets, oversee disposition of obsolete/broken capital items, maintain Capital Equipment Asset Inventory, perform necessary regulatory audits
INSTITUTIONAL STATEMENT ON DIVERSITY:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

EDUCATION:
Preferred
H.S. Diploma
Preference given for applicants with a 2-year associate degree in accounting from an accredited post-secondary school or commensurate experience and training.

QUALIFICATIONS:
Required:
- Knowledge of advanced bookkeeping principles and practices.
- Effective use of word processing and spreadsheet software.
- Ability to demonstrate initiative, proper judgement and independent decision-making.
- Effective oral and written communication skills, interpersonal skills, team participation skills, problems solving techniques, and customer service skills.

Preferred:
- Knowledge of UW purchasing rules and regulations, purchasing, payment/credit procedures, travel guidelines, contract processes, and account structure.
- Knowledge of financial regulations from a variety of funding sources and agencies.
- Knowledge of federal grant contracts and academic support service agreements.
- Knowledge of WISER, PeopleSoft, Excel, JET, WISPER, and internet/web-based applications.
- Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.