Administrative Coordinator

Ball State University

Muncie, IN

ID: 7136128 (Ref.No. BSU36356)
Posted: March 24, 2023
Application Deadline: Open Until Filled

Job Description

Coordinate all departmental office operations; manage administrative workflow; supervise students and office-assigned graduate assistants.

Information Systems and Operations Management in the Miller College of Business welcomes applications for an Administrative Coordinator.

Ball State University offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.

Job Function:

Coordinate all departmental office operations; manage administrative workflow; supervise students and office-assigned graduate assistants.

Minimum Education:

Associate’s degree or the equivalent of two years of additional experience will be accepted in lieu of an associate’s degree.

Preferred Education:

Bachelor degree

Minimum Experience:

At least one year of office administration or related experience.

Preferred Experience:

Familiarity with Banner; experience working with budgets; supervisory experience.

Duties and Responsibilities:

Oversee and organize office operations; perform administrative and secretarial duties; assist the department Chair in the preparation of a variety of college and university reports concerning such activities as program reviews, accrediting agency documentation, assignment reports and equipment requests.
Monitor budget records for all departmental accounts; submit online purchase orders and receipts of goods and services; verify monthly copier and telephone expenses; prepare expenditure projections for budget requests; coordinate and follow-up departmental equipment requisitions; maintain records and monitor equipment repair process.
Assist with class and instructor scheduling and course changes; negotiate space requests; input instructor updates and online permission approval; prepare postings for curricular revisions and new programs; process and record grade changes.
Maintain departmental records, personal files, and databases to ensure compliance with university regulations; coordinate documentation for processing employment contracts and other personnel related forms and records.
Manage and supervise department labs and student employees; security of lab facilities; scheduling and payroll; order lab supplies; maintain hardware and software inventory; coordinate computer classroom reservations.
Provide information to students and faculty regarding major/minor requirements, course scheduling, registration, etc.; assist the department Chair in implementing departmental policies and procedures; compose memos and correspondence for the department Chair; oversee the use of departmental resources.
Hire, train, assign, and evaluate student workers including graduate assistants; verify, monitor, and approve, work hours; act as liaison with other university offices, departments, and contacts from outside the university.
Perform receptionist duties; greet and assist visitors,answer telephone calls, answer inquiries, and direct individuals.
Perform other related duties as assigned.
Maintain regular and predictable attendance.

At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.

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