Program Officer I - Admissions and Records

College of Southern Nevada

CSN - Charleston Campus,

ID: 7136188 (Ref.No. R0135436)
Posted: March 24, 2023
Application Deadline: Open Until Filled

Job Description

The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

  • Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
  • Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
  • Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at [email protected] or call (702) 651-5800 to be directed to the appropriate Recruiter.

Job Description

Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible

Position Summary:

This position provides support to the Office of the Registrar at the West Charleston Campus.  Reporting directly to the Assistant Director, the Program Officer I staff member will lead, train, supervise, manage, and coordinate daily functions for the graduation team and support the transfer credit evaluation team during peak periods to ensure students have accurate resources to succeed and complete their educational goal at the College of Southern Nevada.  Our successful candidate will demonstrate support for an inclusive environment that fosters lasting connection, shared investment, pride, and goodwill across our CSN community.

  • The incumbent will provide leadership, coaching, support, and supervision to the Graduation team and provide backup supervision, in the absence of the supervisor, to the Transfer Credit Evaluation team.

  • Assist the Assistant Director review proposed curriculum, and update and implement curriculum approved by the Faculty Senate Curriculum Committee.

  • Query data using Curriculog system to input curriculum requirements in Oracle PeopleSoft.

  • Create and modify courses and degree programs in Oracle PeopleSoft

  • Review course catalog for accuracy on a semester and yearly basis.

  • Update degree requirements, course equivalencies, and other degree/course related pages in Oracle PeopleSoft so that degree audits/advisement reports show correctly in student self-service.

  • Verify and input High Honor and Honor categories on student records.

  • Process and post student’s degree(s).

  • Send communications to students about graduation deadlines, processes, and document requests.

  • Create Student Satisfaction Surveys, analyze results, and make recommendations to improve daily functions and program processes.

  • Coordinate multiple complex processes to meet department and institutional deadlines, goals, and objectives.

  • Manage compliance with all related academic policies and processes related to awarding degrees.

  • Participate in the organization and coordination of commencement ceremony.

  • Assist in the creation and maintenance of standard operating procedures for graduation processes and transfer credit evaluations.

  • Oversee the collection, maintenance, and organization of required process documents (document scanning and retrieval system).

  • Train, supervise, and evaluate personnel.

  • Provide supervision and support to the front desk staff members in the absence of the front desk supervisor.

  • Evening work and/or travel to other campuses and sites may be required.

  • Perform related duties as assigned, including but not limited to, providing support in other functional areas as needed.

Required Qualifications:

  • Bachelor’s degree from an accredited college or university in business or public administration, or other discipline related to the program assignment.

  • OR graduation from high school or equivalent education and two years of para-professional program support experience equivalent to an Administrative Assistant III in Nevada State service which required the application of State and/or federal laws, policy and procedures; reviewing documents prepared by others for program compliance determinations; or preparing reports which summarize financial and statistical information.

  • OR an equivalent combination of education and experience as described above

Starting Salary:

Grade 31, Step 1 - $43,785.36

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.


The College of Southern Nevada offers a generous benefit package, including an excellent PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 11 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts. Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses, domestic partners, and dependents.  Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs.  Join a dynamic team investing in our future, Students First.



Full-Time Equivalent 


Required Attachment(s)

To be considered for this position, please upload the following documents to your application:

  • Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

  • Cover letter

  • Unofficial College Transcripts (optional) - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the job posting.

Local Search

Out of Area/State Candidates will not be offered travel reimbursement.


CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59pm the day prior to the position close date.

Posting Close Date


Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.  

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.  

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.  

Schedules are subject to change based on organizational needs.  

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.