Job Summary
Provides complex administrative support for department management. Coordinates and oversees the work of support staff.
Responsibilities
1. Manages clinical training agreements in conjunction with the Department of PTAT, College of Health, The University of Utah, Office of Risk Management, HIPAA regulatory office and external institutions site coordinators of clinical education, risk management, and legal representatives.
2. Maintains the clinical education management system (Exxat).
3. Facilitates active student Clinical Experiences and the clinical experience placement request process.
4. Track and manage student compliance for clinical experiences.
5. Clear written and verbal communication with clinical sites, faculty, and students.
6. Facilitates the full-time and part-time placement request.
7. Assists Director(s) of Clinical Education with planning and orienting new incoming students to the PT program/provide with annual updates of the Clinical Education Handbook/Manual.
8. Collects and manages data information from PT CPI Web and Exxat
9. Plan and organize logistics for local, state, and regional clinical education consortia meetings, conferences, annual Career Fair and other special events and workshops including travel process.
10. Plans and organizes annual promotional “thank you” item ordering and mailing to clinical faculty.
11. Delegates and oversee work performed by clinical education work study student, including effectively prioritizing and delegating appropriate tasks.
12. Assists in expenditures accounting/budgeting for clinical education.
13. Other duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.


Work Conditions
Nearly continuously: office environment
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type Benefited Staff
Special Instructions Summary
Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.


Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.


The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.