Position Purpose
The Assistant Director serves as the point person for the management of all OCOS information systems to ensure the smooth flow of work and timely accomplishments of office objectives. Key functions include maintenance and tracking of office information applications and coordinating annual stewardship within the Arts & Sciences.

Description
Required Qualifications - Education and Yrs Exp Bachelors plus 2-3 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
Education
Bachelor’s degree or the equivalent combination of education and experience.

Experience
Two years’ experience in database management, information technology, project coordination or related field, preferably in an academic environment.

Skills and Knowledge
Strong analytical, logic, and communication skills, both written and verbal.
Demonstrated skill with large databases and records management.
Demonstrated ability to work accurately and professionally with confidential and/or sensitive information.
Excellent computer skills and proficiency in all Microsoft Office applications (PowerPoint, excel, etc.); mastery of file server applications for shared access; aptitude for learning new software systems.
Outstanding organizational skills with the ability to work independently, balance multiple priorities, and mange time effectively in a busy environment.
Creative thinker with attention to detail.
Demonstrated ability to use good judgement and to interpret policies, rules, and procedures.
Commitment to diversity and to serving the needs of a diverse community.

Preferred Qualifications
Department Contact for Recruitment Inquiries Cindy Hodgdon Welch
Department Contact Phone Number 603-646-3925
Department Contact for Cover Letter and Title Cindy Hodgdon Welch, Associate Director
Department Contact's Phone Number 603-646-3925
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Preferred, but not required
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions
Quick Link https://searchjobs.dartmouth.edu/postings/68228
Key Accountabilities
Description
Stewardship/Endowment Administration
Develops and maintains a master list of funds requiring regular stewardship.
Maintains a rolling stewardship calendar that monitors the status of donor communication and shares this information with OCOS colleagues during weekly all-staff meetings.
Works to ensure timely and effective stewardship of more than 800 A&S endowed funds and select current-use gifts.
Prepares background materials in preparation for correspondence and reports from the Dean to alumni, parents, prospects, and other donors.
Brings actions and identifies next steps in the acknowledgment processes for donors to the COS.
Responds to queries and requests for information from department/programs about new and existing funds and current use gifts as appropriate.

Percentage Of Time 40%
Description
Information Systems Management
Ensures the accuracy, thoroughness, and confidentiality of data pertaining to the A&S, donors, prospects, and projects within institutional information systems.
Responsible for developing, maintaining, and updating of information systems related to the daily operation of the OCOS. These systems include the office’s internal project management software (Monday.com) and Filemaker database, Google drive and Dartmouth servers, Excel spreadsheets as well as databases and spreadsheets shared with other offices (ASFC, Advancement, OCP, UGAR, etc.).
Monitors and updates all materials (SOUs, proposals, received gifts, pledge schedules, etc.) related to capital campaign gifts and other donations directed to the A&S.

Percentage Of Time 40%
Description
General Administrative Support
Researches, synthesizes, and prepares materials on existing endowments, current use gifts, and/or donors for COS and OCOS colleagues.
Timely dissemination of information requested by COS and OCOS colleagues.
Provides additional research support for the OCOS as directed by the COS.

Percentage Of Time 20%
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-- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
-- Performs other duties as assigned