Office Specialist - Ophthalmology

Job ID: 258424
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Location
Augusta University - Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

College/Department Information
Welcome to the Department of Ophthalmology at the Medical College of Georgia and Augusta University Health. Our top priority is the provision of thorough and compassionate patient care. Within our department you will find doctors who are interested in matching your concerns with accurate diagnoses and treatments. We seek not only to provide the right treatment, but also to educate you in regard to your condition so that you too may be involved in its management. Our educational mission is broadly focused. Upon completion of the 3 year course of instruction our residents are able to enter comprehensive ophthalmic practice or pursue fellowship training. Through continuing medical education activities the local ophthalmic community as well as our team of eye care providers are given opportunity to discuss and implement recent advances in the medical and surgical care of the eye.

Job Summary
Maintains calendars and coordinates meetings and patient appointments. Handles routine correspondence and prepares appropriate responses. Completes forms, applications, and/or correspondence associated with patients and students. Uploads information to EMR5. Handles logistics for meetings and special events. Prepares related expense reports and reimbursements. Maintains databases and spreadsheets. Establishes and organizes filing systems. Performs related responsibilities required.

Responsibilities
Responsibilities to include but not limited to: Assist faculty with travel by completing a variety of duties including processing registration forms, making travel arrangements, collecting receipts and preparing travel expense statements for final review before submission for reimbursement. Schedule and provide logistical and other support for a variety of events for department members Including faculty meetings with clinical vendors, interviews, etc. Coordinate annual department event hosted by faculty for staff including contacting, reviewing and assisting with the selection of external vendors and assisting with processing vendor payments. Prepare and track correspondence and documentation related to patient care and referral needs. Maintain faculty clinical statistic data sheets which reports clinical volumes, work relative value unit, pediatric and adult inpatient and outpatient procedures along with other faculty stats. Prepare forms, correspondence and reports which may include, researching materials and/or contacting appropriate individuals both on and off campus for information. Retrieve consults/notes from fax and scans into Ophthalmology EMR system. Maintain departmental databases and records, enter data and generate reports as directed, requiring knowledge of moderately complex to advanced database systems and strong attention to detail. Serve as coordinator for medical student rotations and observer ships.

Required Qualifications
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization with a minimum of three years of progressively responsible office support experience OR Associate degree from an accredited college or university in a related field may be substituted for experience.

Knowledge, Skills, & Abilities
Ability to maintain confidentiality. Excellent interpersonal, written, and verbal communication skills. Proficient in Microsoft Office and other computer software/databases. Detail-oriented with strong organizational, prioritization, and multi-tasking skills.

Shift/Salary/Benefits
Shift: Days; Monday - FridayPay Grade: 9Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: Until FilledAugusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. The primary work location for this position is within the Augusta University Medical Center or other Augusta University Health System Clinic Space and is subject to the Centers for Medicare & Medicaid Services guidelines. The selected candidate will be required to provide proof of COVID vaccination or an approved exemption. Your application to this position confirms you are aware of this requirement and agree to provide proof of either COVID vaccination or our organization's approval of a medical or religious exemption. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply
Consider applying with us today! https://www.augusta.edu/hr/jobs/ - Search for Job ID: 258424. Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.Select University Faculty & Staff > Internal Applicants if you are a current university employee.If you need further assistance, please contact us at 706-721-9365.

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=258424&PostingSeq=1

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