Payroll Specialist

University of Oklahoma

Oklahoma, OK

ID: 7147053 (Ref.No. ta231290)
Posted: May 25, 2023
Application Deadline: Open Until Filled

Job Description

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The Shared Business Services Center (SBSC) is seeking highly motivated individuals to join its team of specialists!

The SBSC has core values focus on:

Excellent customer service
Effective communication
Efficient operations
Flexibility and innovation
Integrity and transparency

Payroll/HR Specialists are responsible for daily payroll and HR support within the Shared Business Services Center. This includes but is not limited to: processing appointment request forms, entering electronic personnel action forms (ePAFs), entering funding changes, submitting payroll related cost transfers, reviewing payroll extract/actual reports by deadlines, maintaining payroll worksheet by department, providing assistance to employees using the time system, running queries to ensure budget is available for payroll, submitting preauthorizations and supporting documentation, managing Taleo job listings, assisting with new hire paperwork, onboarding new employees, and providing payroll reports upon request. Payroll specialists are required to meet regular processing deadlines and will learn and become fluent in University policies related to payroll.

Duties:

Responsible for daily financial or payroll support within the Shared Services Center. Financial support, to include but not limited to payment processing, tracking payments, maintaining financial documentation, reconciling accounts, and processing and assisting with travel claims
Payroll support includes personnel transactions, providing assistance to employees using the time system, running queries to ensure budget is available for payroll, assisting with new hire paperwork, and onboarding new employees
Processes reimbursements from OU Foundation funds
Creates financial reports upon request
Reconciles accounts and funds
Processes transfers/budget revisions
Processes payments in Crimson Corner
Inputs financial data into databases
Enters electronic personnel action forms (ePAFs) and funding changes
Processes appointment request forms
Submits payroll related cost transfers
Submits Preauthorizations and supporting documentation and manages Taleo job listings
Provides payroll reports on request
Reviews payroll extract/actual reports by deadlines, maintaining payroll worksheet by department
Performs various duties as needed to successfully fulfill the function of the position

Job Requirements

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Required Education: High School Diploma or GED, AND:

18 months of experience in accounting/bookkeeping or related field.

Skills:

Working knowledge of financial or accounting to include analysis, auditing, and budgeting
Able to understand a chart of accounts and code entries to proper account
Detail oriented for accuracy of data and information
Highly organized and able to handle multiple projects and deadlines
Able to communicate well and build rapport quickly with students, faculty and staff
Able to produce reports and complete work within deadlines
Able to work well with interdepartmental teams and initiatives
Aptitude for excellent customer service

Working Conditions:

Physical: Communicate effectively. Engage in repetitive motion. Use of computer and calculator.
Environmental: Standard office environment.

Departmental Preferences:

University experience
Associate or Bachelor degree

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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