Administrative Coordinator

Ball State University

Muncie, IN

ID: 7151314 (Ref.No. BSU37442)
Posted: May 31, 2023
Application Deadline: Open Until Filled

Job Description

Provide administrative and office organization support for the Health Promotion and Advocacy.

Join the dynamic team at Ball State University's Health Promotion & Advocacy department as an Administrative Coordinator! Are you passionate about making a positive impact on campus and empowering students to lead healthier lives? This is the perfect opportunity for you. As the Administrative Coordinator, you will play a pivotal role in supporting the department's initiatives by managing administrative tasks, coordinating events and programs, and providing exceptional organizational support. Your attention to detail, strong communication skills, and ability to multitask will contribute to the seamless operation of our vibrant and collaborative team. With Ball State University's commitment to student well-being and your dedication to promoting health and well-being, together, we can inspire a campus-wide culture of wellness. Apply now for the Administrative Coordinator position in Health Promotion & Advocacy at Ball State University.

Job Function:

Provide administrative and office organization support for the Health Promotion and Advocacy.

Minimum Education:

Associate's degree in office management or related area or equivalent.

Minimum Experience:

At least one year of customer service experience.

Duties and Responsibilities:

Administrative Support: Provide administrative support to the Director: includes coordinate and schedule meetings; organizing report data; correspondence to campus and community partners; prepare correspondence and outreach materials; maintain and coordinate databases and report templates; assist with communication, organization, and record keeping.
Administrative Support: Provide administrative support to the Health and Wellness Coordinator: includes prepare correspondence and outreach materials; schedule individual consultations requested by students; maintain programmatic databases; schedule events/locations; arrange for equipment; assist in office marketing; assist selection of outreach incentives.
Administrative Support: Provide administrative support to the Victim Advocate: includes assess client services for walk-ins or students calling to schedule appointments; assist with maintaining Center for Survivor Support database; maintain confidential and sensitive client records; schedule events/locations; arrange for equipment; assist in office marketing; assist selection of outreach incentives.
Financial Matters: Maintain and oversee departmental budgets and expenditures for departmental accounts and additional funding: includes processing invoices; prepare and coordinate purchase orders, journal vouchers, and online purchases for Health Promotion and Advocacy.
Supply and Inventory: Coordinate and organize materials: maintain, monitor, manage, order, stock, and prepare office supplies, resources, and incentives; keep track of inventory; distribute resources to student groups and campus partners; assist with data collection on selected resources provided by Health Promotion and Advocacy.
Communication: Greet and assist visitors; monitor departmental email accounts; monitor and update departmental websites; submit facilities and work order requests; relay services and outreach information to university communication centers; monitor departmental phone system (answer calls and respond to voicemails); resolve varied questions and or concerns or referring them to other team members or departments as appropriate; mail distribution.
Professional Membership: Manage departmental memberships with American College Health Association; coordinate participation in the American College Health Association’s National College Health Assessment survey; coordinate information with other departmental memberships.
Professional Development: Participate in professional development opportunities: includes opportunities related to customer service, administrative coordination, responsibilities of this role as it relates to the department and university.
Data Collection: Enter program information in electronic records system; maintain reports and comments; perform data entry and reporting of various evaluations and assessments for departmental services and outreach.
Staff Support: Provide education and support for Health Promotion and Advocacy personnel on office protocols; train and monitor student staff (including interns, and volunteers) on reception area tasks and preparing outreach supplies and materials.
Attendance: Maintain regular and predictable attendance.
Performance: Perform other related duties as assigned.

At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.

Apply Now