University Events Manager

University of Oklahoma

Oklahoma, OK

ID: 7152257 (Ref.No. ta231351)
Posted: June 6, 2023
Application Deadline: Open Until Filled

Job Description

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The University Events Manager oversees university events in the Division of Marketing and Communications. The position manages logistics for Commencement, dinners, luncheons, receptions, dedications, groundbreaking ceremonies, conferences, and other university events. The position requires flexibility and managing priorities and conflicting time demands.

Manages events for the Office of the President
Creates proposed budgets for events; proposes revisions to reduce costs and maximize efficiency.
Serves as liaison with Facilities Management, Campus Safety, OU Catering, and other vendors
Evaluates existing events and proposes long-range strategic goals that will improve the guest experience and support OU's Strategic Plan
Collaborates with Risk Management to create emergency preparedness plans for every event.
Works closely with graphic artists on event invitation design and other event-related graphics.
Serves as a resource to departments on campus by providing guidance and best practices for events.
Creates Qualtrics surveys for RSVP collection, pulls reports, and manipulates data.
Manages guest lists.
Creates and disseminates invitations via Mailchimp.
Serves as primary event manager for virtual events.
Creates best practices for virtual and hybrid events ensuring all university policies are met.
Performs various duties as needed to successfully fulfill the function of the position.

Job Requirements

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Education: Bachelor's degree, AND:

18 months of event management experience.

Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree for a total of 66 months of experience.

Skills:

Strong oral, written, and interpersonal communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
Knowledge and understanding of meeting and event planning principles, requirements, procedures, and available resources
Large-scale event safety and security knowledge
Ability to establish priorities, meet deadlines, and make procedural decisions and judgments
Ability to adapt and deliver safe events that follow OU policies and procedures
Ability to take initiative and thrive in a fast-paced work environment
Highly organized and able to handle multiple projects and deadlines
Able to work well with interdepartmental teams and initiatives

Advertised Physical/Environmental:

Ability to engage in repetitive motion and communicate effectively.
Standard office environment.
Flexibility and ability to manage priorities and conflicting time demands.

Certification or Licenses: None

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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