Administrative Assistant 2

Augusta University

Augusta, GA

ID: 7152526 (Ref.No. ej-4238288)
Posted: June 1, 2023
Application Deadline: Open Until Filled

Job Description

Administrative Assistant 2

Job ID: 255380
Location: Summerville Campus
Full/Part Time: Full Time


About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Augusta University - Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

Job Summary
This position provides administrative support for the Executive Director of the Academic Success Center (ASC). The position is responsible for monitoring and managing the finances and personnel actions required for the ASC and other departments that are supervised by the Associate Vice President for Student Success. This includes the coordination, tracking, and reconciliation of all funds that are allocated to faculty and student grants, reimbursements, travel, conference preparations, event management, etc. In addition to the technical skills expected, the position will manage interactions with executive, faculty, staff, student, and community contacts. The successful candidate is expected to maintain the highest levels of efficiency with regard the managing the department's budget, expenditures and personnel processes.

Responsibilities include, but are not limited to: Receive incoming correspondence, check, and compare with previous communication, compose routine correspondence, format and type documents, proofread and edit draft material, determine priority of incoming material and route to appropriate personnel. Provides department specific technical and administrative support duties of a diverse nature requiring some independent analysis, exercise of judgment in task execution and detailed knowledge of department and/or institutional procedures related to the work performed. Maintain supervisor's calendar, schedule meetings, and make travel arrangements, process travel reimbursements, and other forms incidental to these responsibilities. Coordinate and collect materials for faculty appointment and coordinate with Dean's Office of Office of Faculty Affairs as appropriate. Coordinate the generating of various faculty and/or staff lists and statistical data throughout the academic year. Prepare materials for presentation such as seminars conferences, meetings, etc. including handouts, brochures, pamphlets, transparencies, reports, and the like. May assist at seminars, conference and meetings as directed. Assists in planning and coordinating department programs, projects, and special events. Prepares and processes requisitions, purchase orders and other office forms and documents. Maintain office supplies and equipment inventory. Makes decision on purchasing supplies at a value that does not exceed $50 per item and $500 per purchase and gathers and compiles information in support of recommendations for equipment purchases. May monitor simple department budget, handle general bookkeeping duties, and reconcile accounts. Gather fiscal date and submit to appropriate person to support development of the departmental budget or grant proposals. May monitor simple department budget, handle general bookkeeping duties and reconcile accounts. Gather fiscal date and submit to appropriate person to support development of the departmental budget or grant proposals. Performs all other job-related duties as assigned.

Required Qualifications
Associate's degree from an accredited college or university in a related field and a minimum of four years' progressively responsible experience in administrative support positions, including two years at the Administrative Assistant 1 level.
High School Diploma, GED, or equivalent from a State or Federal accrediting organization and seven years' progressively responsible experience in administrative support positions.

Preferred Qualifications
Experience in student affairs, student services, or auxiliary services section of higher education; strong human resources ability; financial or budget aptitude.

Knowledge, Skills, & Abilities
Ability to maintain confidentiality. Detail-oriented. Excellent interpersonal, verbal, and written communication skills. Proficient in Microsoft Office and other computer software/databases.

Shift: Days; Monday - Friday
Pay Grade: 12
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 2/28/23 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply
Consider applying with us today! Search Job ID: 255380Select University Faculty & Staff > External Applicants if you are a candidate from outside the universitySelect University Faculty & Staff > Internal Applicants if you are a current university employee If you need further assistance, please contact us at 706-721-9365

To apply, visit