Office Associate

Job ID: 257107
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Location
Augusta University - Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information
The Dental College of Georgia at Augusta University, we provide dental education to the next generation of professionals by offering hands-on education through innovative research, patient care, and service. Join other dental providers to improve the oral health of Georgia and beyond. The DCG was founded to provide the people of Georgia with quality dental care by educating students in dentistry. As a patient, you have the option to receive treatment in one of our three different practice models consisting of student clinics, resident care, or in the faculty practice. All dental treatments can be completed by the specialists in our facility. We also serve patients in more than 20 clinics across Georgia.

Job Summary
Directly provide administrative support primarily for Year 3 clinical courses, and Dent Mat courses. Provide limited support for other Restorative Sciences courses: Input quiz/ exam questions, create quizzes, assessments, grade quizzes/assessments, and generate grade reports using the Exam Soft and Desire to Learn platforms, Maintain daily student's grade sheets using Excel. Format course content, set up D3 course outlines and gradebooks, input student grades and quiz questions, post course content to include: course syllabus, manuals, schedules, and any other course related materials in D3. Create course related documents using all Microsoft Office programs. Collect, track, prepare, and distribute faculty peer evaluations in accordance with department and DCG policy. Support tracking and analysis of student clinical progress. Accompany faculty to course classes when required for course support or for semester introductions.

Responsibilities
The duties include, but are not limited to: Administrative duties
Directly provide administrative support primarily for Year 3 clinical courses, and Dent Mat courses. Provide limited support for other Restorative Sciences courses: Input quiz/ exam questions, create quizzes, assessments, grade quizzes/assessments, and generate grade reports using the Exam Soft and Desire to Learn platforms, Maintain daily student's grade sheets using Excel. Format course content, set up D3 course outlines and gradebooks, input student grades and quiz questions, post course content to include: course syllabus, manuals, schedules, and any other course related materials in D3. Create course related documents using all Microsoft Office programs. Collect, track, prepare, and distribute faculty peer evaluations in accordance with department and DCG policy. Support tracking and analysis of student clinical progress. Accompany faculty to course classes when required for course support or for semester introductions.
Liaision
Serve as a liaison between faculty members and students regarding academic activities such as class assignments, supplies, textbooks, assessment review sessions and current grade status. Schedule appointment with students for course directors. Schedule course meetings, make room reservations and event arrangements to include catering when required. Make arrangement with the Testing and Disabilities Center for exam testing for students with accommodations/make-up exams. Assist faculty with other academic projects as needed. Work with faculty and students who are involved with a remediation course. Responsible for confidential information such as: students grades, GPA, and testing accommodations. Office
Answer phone calls professionally maintain excellent customer service, redirect call to appropriate department. Perform general office duties to include but not limited to: photocopying, scanning, faxing, mailing, and filing. Maintain personal department outlook calendar. Distribution
Work with the dispensary and clinics to ensure all forms and course material/supplies are available to students when required. Works with other departments as needed to accomplish tasks and responsibilities related to course scheduling. Update job knowledge by participating in educational opportunities and complete all required annual training. Serve as the department point of contact when required. Maintain all course files in accordance with AU-BOR policy. Perform all other duties as assigned.

Required Qualifications
Educational Requirements
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization with a minimum of one year of office support experience.

Knowledge, Skills, & Abilities
ABILITIES
Ability to maintain confidentiality
Excellent interpersonal, written and verbal communication skills
Proficient in Microsoft Office and other computer software/databases
Detail-oriented with strong organizational, prioritization and multi-tasking skills

KNOWLEDGE
Excellent organizational skills, detail-oriented and ability to prioritize tasks. Excellent oral and written communications skills. Ability to work independently with only general supervision. Ability to compete work and to meet deadlines. Proficient in Microsoft Office, Outlook, Axium, Exam Soft and Dental Software. Working Knowledge of DCG and BOR policies and procedures.

Shift/Salary/Benefits
Shift: Days/M-F

Pay Grade: 7

Salary: Minimum $15.00/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 4/13/23 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment
All candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during the course of their employment and beyond.

Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply
Consider applying with us today! https://www.augusta.edu/hr/jobs/Select University Faculty & Staff > External Applicants if you are a candidate from outside the universitySelect University Faculty & Staff > Internal Applicants if you are a current university employee If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=257107&PostingSeq=1

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