Grants and Contracts Officer - Sponsored Program Administration

Augusta University

Augusta, GA

ID: 7152699 (Ref.No. ej-4240193)
Posted: June 1, 2023
Application Deadline: Open Until Filled

Job Description

Grants and Contracts Officer - Sponsored Program Administration

Job ID: 258467
Location: Augusta University
Full/Part Time: Full Time


About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Augusta University - Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

College/Department Information
The Division of Sponsored Programs Administration and the Augusta University Research Institute serve as a central unit to coordinate and support Augusta University's Internal and External Sponsored Projects. The Division aims to identify, support, and advance opportunities for research, training, teaching, and scholarly activities by managing the entire lifecycle of sponsored project - from proposal and grant development and submission to contract preparation, award management, and project close out management. The DSPA seeks to advance extramural support programs for the institution by providing administrative, informational, and logistical assistance to faculty and staff, while ensuring compliance with pertinent policies and regulations of the institution, extramural sponsors, and federal oversight agencies.

Job Summary
The position of Grant and Contract Officer assists principal investigators, project managers and faculty members by providing knowledge and expertise on proposal and budget preparation, contract and subcontracting negotiations, rules and regulations of state, federal and other sponsoring agencies. The position also serves as a continuing source of information concerning funding opportunities and as a liaison between investigators, administrators, and the agency officials.

The duties include, but are not limited to: General: Provide institutional oversight to sponsored project submissions and awards by assisting the principal investigators, project managers and faculty members with the preparation of grant and contract proposals to include assistance with budget preparation and review of sponsor guidelines to ensure consistency and compliance. Authorize submissions when applications are compliant with institutional and sponsoring agents' guidelines. Coordinate contract negotiations, ensuring that agreements have received legal review and institutional compliance approvals are in force. Authorize the establishment of sponsored accounts once external sponsor have issued award notice, institutional compliance approvals have been met, budget reviews are complete, contract terms are acceptable. and institutional commitments are authorized. Leadership & Training: Provide leadership and training regarding the administrative requirements of sponsored program activity by serving as institutional resources for information regarding all aspects of sponsored program administration to include funding opportunities for all types of biomedical grants and contracts, rules and regulations of state, federal and other sponsoring agencies and submission and compliance issues related to the sponsors. Projects: Coordinate with Post Award to develop fiscal and programmatic reporting to meet sponsor requirements to include close-out of projects, transfer of projects and equipment.
Workshops & Training: Verify information recorded in two separate internal "tracking" databases that is used to prepare ad hoc reports for Chairs, Deans, Vice Presidents and President; Serve as local point of contact for numerous web based submission systems which require continual training to maintain a working knowledge of the system. Participate in institutional, regional, and national workshops and seminars on research administration to stay current of rules and regulations and to maintain knowledge of emerging issues. Other: Perform all other related duties/tasks as assigned.

Required Qualifications
Bachelor's degree from an accredited college or university with a minimum of three years of related experience or an Associate degree from an accredited college or university with at least five years of related experience.

Preferred Qualifications
Preferred Educational Qualifications
Master's degree from an accredited college or university in business administration, public administration or a biomedical area or an equivalent combination of education and work experience

Preferred Experience
Experience in preparation/review of biomedical proposals; Administration of awarded programs including close-out; Knowledge of the implementation of federal regulations governing research or related matters at a non-profit educational institution

Knowledge, Skills, & Abilities
Ability to maintain confidentiality and work independently. Excellent interpersonal, written, and verbal communication skills. Proficient in Microsoft Office and other computer software/databases. Detail-oriented with strong organizational, decision-making, multi-tasking, analytical, and prioritization skills. Demonstrated ability to manage complex diverse responsibilities in a time-constrained environment with poise, tact and a customer-oriented focus.

Shift: Days; Monday - Friday *Work outside of normal business hours may be required.*Pay Grade: 15Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: Until FilledAugusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment
All candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during the course of their employment and beyond.

Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply
Consider applying with us today! search Job ID: 258467.Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.Select University Faculty & Staff > Internal Applicants if you are a current university employee.If you need further assistance, please contact us at 706-721-9365.

To apply, visit