Business Manager 2
ID: 7152720 (Ref.No. ej-4240400)
Posted: June 1, 2023
Application Deadline: Open Until Filled
Business Manager 2
Job ID: 258702
Location: Augusta University
Full/Part Time: Full Time
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.
Augusta University - Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
The Medical College of Georgia is one of the nation's largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG's expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine, and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.
Manage various operational, financial, research and personnel functions for the Departments of Neurology and Neurosurgery. Responsibilities include, but are not limited to review, preparation and submission of required financial reports/documentation, comprehension and analysis of financial statements, resolving budget errors, overseeing department recruitment and research activities.
Responsibilities to include but not limited to: Financial Reports - 30%
Responsible for the preparation of financial reports regarding department operations, assisting with the preparation of annual department budgets, monitoring and maintaining department accounts, addressing/resolving BCE from payroll, p-card, requisitions, etc., setting up non-sponsored accounts in PeopleSoft, including revenue and foundation accounts. Prepare quarterly analysis of available discretionary funding. Submit & Maintain Needed Approvals - 10%
Submit and maintain needed if approvals for extra duty compensation, calculate, track, verify and enter monthly extra duty pay requests. Responsible for verification and submission related to PAR, check requests, service agreements, cost transfers, budget transfers.
Agreements & Contracts - 8%
Route all agreements and contracts through meditract. Monitor for approval and necessary updates. Enter all distribution changes, track faculty effort distribution.
Provide Research of Account Balances - 15%
Provide research of account balances to PIs, approve all eSproute routings, assist with applications and regular reporting updates as needed. Monitor and complete necessary financial maintenance processes. Monitor departmental start-up accounts, arrange all necessary laboratory space requests, work requests, etc.
Process All HR Documentation for Positions & Recruitment - 20%
Process all HR documentation for the departments on both, the university and health system platforms. Complete PCFs, CHJFs, SBARs, enter postings in OneUSG and people click, distribute resumes and complete necessary onboarding paperwork. Act as the department liaison for all IPSO related matters.
Manage all Office Assistants - 15%
Manage all office associates, office specialists, and clinical receptionists in the departments of Neurology and Neurosurgery. Interview and hire for these positions, complete annual evaluations and action plans, if needed.
Other Duties - 2%
All other related job duties/tasks as assigned. Perform urgent functions as needed, additional duties and roles as assigned, assist with urgent reporting issues as requested.
Bachelor's degree in Business Administration or related discipline from an accredited college or university and three years administrative management experience.
Higher education. Working knowledge of AU policies and procedures. Complete understanding of the structure and guidelines related to National Institutes of Health sponsored projects. Additional years of experience in accounting or finance.
Knowledge, Skills, & Abilities
Ability to maintain confidentiality. Leadership and presentation skills. Extensive knowledge of PeopleSoft. Knowledge of compliance and records management. Excellent interpersonal, written, and verbal communication skills. Must demonstrate initiative, management, and problem solving skills. Proficient in Microsoft Office and other computer software/databases. Knowledge of general and financial budgetary principles and practices as well as fiscal administration.
Shift: Days; Monday-Friday *Work outside of normal business hours may be required.*
Pay Grade: 17
Salary Minimum: $44,967-$60,705 Annually.
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 5/24/23 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment. The primary work location for this position is within the Augusta University Medical Center or other Augusta University Health System Clinic Space and is subject to the Centers for Medicare & Medicaid Services guidelines. The selected candidate will be required to provide proof of COVID vaccination or an approved exemption. Your application to this position confirms you are aware of this requirement and agree to provide proof of either COVID vaccination or our organization's approval of a medical or religious exemption.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during the course of their employment and beyond.
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=258702&PostingSeq=1