Financial Assistant

Northwestern University

Chicago, IL

ID: 7153760
Posted: June 7, 2023
Application Deadline: Open Until Filled

Job Description

Job Summary:

Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions. Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations. Provides administrative &/or clerical support.

Specific Responsibilities:


Maintains & tracks individual budget accounts.
Updates calendar, spreadsheets, templates & forms; monitors submissions.
Completes reconciliation procedures.
Creates summary reports.
Analysis, Statements & Reporting:

Provides reports to managers/PIs in tracking payment status & notification when balances & activities do not comply with policy, procedures or are inadequately prepared.
Creates reports & queries; reviews for incomplete records, data entry errors, &/or accounting mistakes.
May analyze open encumbrances that are no longer valid & recommend appropriate modifications to ensure smooth processing of financial transactions.

Completes & maintains transactions in enterprise systems.
Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
Troubleshoots problems.
Performs vendor/account research as needed.
Obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers.
Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
Enters information into database.
Grants &/or Awards:

Corrects charges to various accounts.

Provides excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, &/or instructions for completing paperwork.
Instructs & advises regarding options and appropriate courses of action & follows-up inquiries to ensure customer satisfaction.

Assists with training of new staff members
Creates & provides financial training on practice, procedure, policy &/or laws & regulations to customers.

Provides guidance to junior employees.

Performs other duties as assigned.
Minimum Qualifications:

High school diploma or the equivalent.
3 years accounting &/or bookkeeping or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)

Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
Familiarity with financial reporting.