Grants Manager

Harvard Medical School

Boston, MA

ID: 7163102 (Ref.No. hh-63434BR)
Posted: August 23, 2023
Application Deadline: Open Until Filled

Job Description

Position Description
The Grants Manager/Financial Associate II is responsible for the financial and administrative management of a mid-sized portfolio consisting of one or several departmental research labs, and possibly one or more departmental service centers. Monitors and analyzes revenue and expenditures on federal and non-federal research grants, restricted accounts, gifts and other discretionary resources. Responsible for compliance and audit issues, budget submission, reporting, projections and accurate financial analysis. Monitors grants and contracts for Principal Investigator (PI) on a daily basis to ensure expenses are paid-according to contract and government regulations within budget limits and timelines. Processes corrective journals to general ledger, oversees invoice payments; purchasing and corporate-card transactions; vendor set-up; and gift account requests. Responsible for internal and external billings, including accounts receivable, credit vouchers, etc. Prepares financial reports for sponsored awards. Interprets award terms/conditions, Federal, non-federal and University financial/administrative policies. Assists PIs and the Office of Research Administration with the submission of grant proposals. Notifies PI and supervisor about funding shortfalls and plans for contingencies. Provides guidance to the faculty about department, university and sponsored policies.
Basic Qualifications
One to three years of experience in sponsored research administration or related experience required. Higher education may count toward years of experience.
Additional Qualifications and Skills
Skills and Experience:
  • One to three years of related experience.
  • Exceptional customer service skills required.
  • Must be able to effectively communicate (verbal and written).
  • Computer proficiency with Excel and Word with a strong desire and aptitude to learn complex data query tools.
  • Ability to work independently as well as part of a team.
  • Strong problem solving skills with attention to detail and accuracy essential.
  • Ability to handle confidential information/materials with discretion.
  • Experience with ORACLE financial systems as well as knowledge of Harvard's financial applications preferred.
  • Ability to manage multiple shifting priorities in fast-paced environment.
Additional Information
This is a two-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position. 

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Commitment to Equity, Diversity, Inclusion, and Belonging
We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Harvard Medical School strives to cultivate an environment that promotes inclusiveness and collaboration among students, faculty and staff and to create new avenues for discussion that will advance our shared mission to improve the health of people throughout the world.